Subcontractor Accounts Payable Administrator

Power Plumbing; Town of Texas (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Power Plumbing seeks a Subcontractor Accounts Payable Administrator to join their accounting team. You will process subcontractor payments, maintain compliance files, and support AP operations in a full-time, on-site role.

You will handle daily transactions, resolve discrepancies, and collaborate with the Accounting Manager to ensure accurate financial records and timely payments. Strong attention to detail and Excel skills are essential.

Qualifications

• Experience in accounting, preferably in an accounts payable role.
• Working knowledge of basic accounting principles.
• Strong numerical skills and a high level of accuracy in data entry and financial records.
• Excellent organizational skills and meticulous record-keeping.
• Effective written and verbal communication with a professional demeanor.
• Ability to work independently while collaborating with a team.
• Proficiency in Microsoft Excel; Access databases helpful.

Responsibilities

• Process subcontractor payments accurately and within deadlines.
• Enter daily financial transactions into the accounting system.
• Support field personnel with financial inquiries and AP needs.
• Identify and resolve discrepancies in subcontractor accounts.

Skills

Accounts payable

Data entry

Attention to detail

Numerical skills

Organizational skills

Communication

Independent work

Team collaboration

Tools

Microsoft Excel

Access databases

Job description

About the Role

We are seeking a highly organized and detail-oriented Subcontractor Accounts Payable Administrator to join our accounting team. This role works closely with the Accounting Manager to ensure accurate and timely processing of subcontractor payments, maintain compliance documentation, and support smooth accounts payable operations.

Key Responsibilities

Transaction Processing & Support

• Provide accounting and clerical support to the Accounting Department.
• Accurately enter daily financial transactions into the accounting system and meet weekly processing deadlines.
• Assist field personnel with financial inquiries and provide accounts payable support as needed.
• Identify and resolve discrepancies to ensure accuracy in subcontractor accounts.

Subcontractor Relations & Compliance

• Communicate professionally with subcontractors regarding payment status, documentation, and related inquiries.
• Maintain organized and up-to-date subcontractor files and records, including insurance and compliance documentation.
• Provide enrollment support as needed to subcontractors to ensure compliance with Contractor Insurance Program (CIP) requirements.

Qualifications

Required

• Prior experience in accounting, preferably in an accounts payable role.
• Working knowledge of basic accounting principles.
• Strong attention to detail with a high level of accuracy in data entry and financial records.
• Excellent numerical skills and a structured, analytical approach to problem-solving.
• Strong organizational skills with the ability to manage filing and record-keeping systems.
• Effective written and verbal communication skills with a professional, courteous demeanor.
• Ability to work independently while collaborating effectively within a team environment.

Preferred

• Proficiency in Microsoft Excel; experience with Access databases is a plus.

Work Environment & Physical Demands

• Full-time, on-site position in a professional office environment.
• Primarily desk-based work using a computer, phone, and standard office equipment.
• Occasional light lifting of files, supplies, or records (up to 20 lbs).
• Regular business hours, with occasional additional hours around weekly processing deadlines.

What We Offer

• Competitive compensation.
• Generous vacation and comprehensive benefits package.
• Annual performance-based bonuses.
• 401(k) plan with employer match.
• A supportive, collaborative work environment.

Join the Power Plumbing team where professionalism, teamwork, and growth come together. Power Plumbing is more than a workplace; it's a community where you can build a rewarding career.