Construction-Accounts Payable Administrator

S.J. Amoroso Construction; San Mateo (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

S.J. Amoroso Construction is seeking an Accounts Payable Administrator in San Mateo, CA. Under the Controller, you will manage subcontractor records, process payments, and handle AP duties with strong attention to detail.

The role requires 3–5 years of project accounting in construction, experience with Textura, and excellent organization and communication skills. Travel may be required. Equal opportunity employer.

Qualifications

• 3-5 years minimum of prior project accounting experience in the construction industry.
• Subcontractor Billing
• Accounts Payable
• Experience with Textura preferred
• Experience with Vista Viewpoint a plus
• Strong verbal and written communication

Responsibilities

• Establish subcontractor and vendor records and process W-9 documentation.
• Collect and process preliminary notices, bonds, union letters, safety hours, tax exempt documents.
• Subcontractor Billings: collect and review waivers; process G702/G703 forms; disburse payments via Textura and checks.
• Accounts Payable: review invoices, classify as job cost or overhead, route for approval; provide GL-based coding; track statements and resolve discrepancies.
• Perform other duties as assigned.

Skills

Project accounting

Accounts Payable

Subcontractor Billing

Attention to detail

Strong communication

Adaptability

Tools

Textura

Vista Viewpoint

Job description

Job Summary

Under the direction of the Controller, the Accounts Payable Administrator will be responsible for the duties summarized below. We are seeking an individual who understands the urgency of getting the job done and done correctly. This individual must be able to work well with others and maintain a professional demeanor, even when dealing with a challenging personality or situation. The ideal candidate will have experience in project accounting within the construction industry and possess strong organizational and communication skills.

Essential Job Functions

• Establish subcontractor and vendor records and process W-9 documentation
• Collect and process preliminary notices, bonds, union letters, safety hours, tax exempt documents
• Subcontractor Billings:
  • Collect and review conditional and unconditional waivers
  • Process G702/G703 forms for manual sub billings
  • Disburse subcontractor payments via Textura and Paper Checks
• Accounts Payable:
  • Collect, review all invoices, and quickly determine if job cost or overhead expense and route accordingly for approval.
  • Provide preliminary coding for all overhead expenses per provided GL Chart of Accounts
  • Track and review all statements making sure to clear discrepancies quickly and accurately.
• Perform other duties as assigned.

Knowledge, Skills and Abilities Required

• 3-5 years minimum of prior project accounting experience in the construction industry
• Subcontractor Billing
• Accounts Payable
• Experience with Textura required
• Experience with Vista Viewpoint a plus
• Strong attention to detail
• Exceptional organization skills with ability to multi-task
• Ability to quickly adapt to change
• Knowledge and familiarity with construction processes, practices, and procedures
• Strong verbal and written communication
• Proactive attitude and solutions-based approach
• Demonstrated ability to adapt well to changes in assignments and priorities
• Proven ability to adapt behavior or work methods in response to new information or conditions
• Experience with follow-up and monitoring of work to ensure quality standards
• Positive attitude and team player mindset
• Strong knowledge of standard administrative practices and office equipment
• Ability to maintain confidentiality and handle sensitive information appropriately

Working Conditions

This is an exempt position and does not qualify for overtime pay. Travel may be required.

Physical Requirements

• Regularly required, in an 8-hour day, to sit for 6-8 hours; stand/walk/move around for 1-2 hours

• Lifting 20 pounds occasionally with occasional standing/walking and frequent sitting
• May be required to stand or walk (on uneven surfaces during job walks), reach with hands and arms, stoop and/or bend

S.J. Amoroso Construction Co., Inc. is an Equal Opportunity Employer.