Studio Operations Lead for Architecture & Design

Burnett Specialists Staffing | Recruiting; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting is seeking an experienced Studio Coordinator in Dallas to provide administrative and operational support to a team of designers and architects. The role focuses on calendar management, travel coordination, and financial tracking to keep studio activities running smoothly.

You will support senior leaders, assist with proposal and presentation preparation, and help maintain project directories and documentation.

Qualifications

• 4+ years of professional administrative experience in architecture/engineering/construction or professional services.
• Experience supporting senior-level professionals or executives is highly preferred.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple business responsibilities and shifting deadlines.
• Strong problem-solving skills, both independently and in a team.
• Positive attitude and willingness to go the extra mile.
• High work ethic; able to work independently with minimal guidance.
• Proficiency with Microsoft Office, including SharePoint.
• Adobe Suite/InDesign experience is a plus.
• Must be available for overtime on an as-needed basis.

Responsibilities

• Provide administrative support to a team of designers and architects, keeping day-to-day operations running smoothly.
• Manage calendars and travel arrangements, including domestic and international travel using corporate systems.
• Process expense reports and prepare correspondence for studio leadership.
• Assist with studio operations such as meetings, staffing, financial tracking, timecard and PTO tracking, and proposal/presentation prep.
• Help with contract documents—processing, editing, and proofreading for clients and consultants.
• Support Design Managers with RFIs, submittals, project directories, and project accounting setup.
• Coordinate travel arrangements for studio members and plan studio retreats and social events.
• Arrange onsite meetings, prepare agendas, coordinate meals, and greet guests.
• Assist with archival storage and liaise with other admin departments to ensure coordination.

Skills

Administrative excellence

Support senior professionals

Verbal & written communication

Multi-task prioritization

Problem solving

Independent work

Overtime readiness

Microsoft Office (PowerPoint/Excel/Out

SharePoint proficiency

Adobe Suite/InDesign (plus)

Tools

Microsoft Office

SharePoint

Adobe InDesign

Job description

Burnett Specialists Staffing | Recruiting is seeking an experienced Studio Coordinator in Dallas to provide administrative and operational support to a team of designers and architects. The role focuses on calendar management, travel coordination, and financial tracking to keep studio activities running smoothly.

You will support senior leaders, assist with proposal and presentation preparation, and help maintain project directories and documentation.