Student Worker, Business Services

Texas A&M University System; Austin (TX); On-site; USD 17,000 - 24,000; Part time

Job summary

The Texas Division of Emergency Management is seeking a Student Worker in Austin to support the Business Services division with reconciliations and monitoring of interfaces. You will assist in investigating errors and maintaining system integrity under supervision of the Financial Manager, Accounts Payable & Travel.

Position is restricted to college students; work hours may vary from 19 to 40 per week, with some adjustments during breaks.

Qualifications

• Current student status or future enrollment for the upcoming school semester.
• Strong organizational and multi-project management abilities.
• Proficiency in Microsoft Office, including Excel.
• Ability to interact face-to-face and communicate with tact.
• Must be able to travel 0%.

Responsibilities

• Learn the FAMIS accounting system to ensure efficiency and integrity of records.
• Enter invoices into AggieBuy and the ticketing system.
• Maintain Accounts Payable ticketing system.
• Work in SmartSheets to pull and create reports as needed.
• Identify discrepancies and report to management in a timely manner.
• Provide clerical support, scheduling, and communication duties.
• Support Business Services projects and learn finance fundamentals.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office

Excel

Education

Current student status

Tools

FAMIS accounting system

AggieBuy

SmartSheets

Ticketing system

Job description

Job Title

Student Worker, Business Services

Agency

Texas Division of Emergency Management

Department

Accounts Payable and Travel

Proposed Minimum Salary

$15.00 hourly

Job Location

Austin, Texas

Job Type

Student Worker

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. Under general direction, the Student Worker for the Business Services Division will assist with developing and maintaining a consistent and effective reconciliation and monitoring system to ensure all system interfaces function as intended. Aids Investigating and resolving errors, mis-feeds, and other interface exceptions. This position reports to the Financial Manager, Accounts Payable & Travel. Work is restricted to college students. Priorities or class schedules to be submitted on a weekly basis. Work schedule and work adjustments subject to prior approval. Work is performed at the TDEM Headquarters located in Austin, Texas.

**This position is not eligible for benefits. Work hours may increase from, up to 19 hours, to up to 40 hours, in-between semester breaks.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Learns the FAMIS accounting system to ensure maximum efficiency and effectiveness and to maintain the integrity of

• the agency's account records.

• Helps enter TDEM invoices into AggieBuy and the TDEM ticketing system.

• Assists with keeping up with the Accounts Payable ticketing system.

• Work in SmartSheets to assist with pulling and creating reports as needed.

• Assists in maintaining a consistent and effective reconciliation and monitors system to ensure all system interfaces

• function as intended. Aid in investigating and resolving errors.

• Identifies discrepancies and report to management in a timely manner.

• Performs clerical duties, such as faxing documents, making copies, printing documents, scanning, preparing

• correspondence, coordinating, and scheduling meetings, scribing during meetings, retrieving mail, and messages.

• Provides support and contributes to Business Services projects.

• May shadow Business Services staff in different functions and roles to learn about the fundamentals of Finance.

• Face-to-face and person-to-person interactions are required.

• Maintains regular course of attendance during authorized work schedule.

• Performs other related duties as assigned.

• Ability to travel (0%).

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS

Education – Current student status with an institution of higher education or future student enrollment status for the upcoming school semester.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong organizational skills and ability to manage multiple projects simultaneously.

• Strong and effective communication skills.

• Ability to multitask.

• Proficiency in Microsoft Office, Microsoft Word. Microsoft Excel and other operating systems, and devices.

• Ability to understand and apply basic functions and roles of Business Services.

• Ability to anticipate, identify issues, and problem solve.

• Ability to communicate with tact and diplomacy.

All positions are security sensitive and are considered at-will status. Candidates for employment are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.