Temporary Administrative Associate - UT System - Controller - (UTEMPS)

University of Texas at Austin; Austin (TX); Hybrid; USD 39,000 - 44,000; Part time

Job summary

The University of Texas at Austin is seeking a Temporary Administrative Associate for the UT System - Controller (UTEMPS). The role focuses on managing digital documentation for accounts payable and reimbursements.

The position is 19 hours per week, with in-office work on Wednesdays and remote work allowed the rest of the time. Responsibilities include moving documents between systems, cataloging files, troubleshooting access issues, and potentially assisting with vendor onboarding.

Qualifications

• Bachelor's degree or equivalent plus five years of clerical experience with strong attention to detail.
• Proficiency in Microsoft Office Suite and ability to learn new software quickly.

Responsibilities

• Move documents between software systems and properly catalog files.
• Assist with vendor onboarding as needed.

Skills

Attention to detail

Microsoft Office

Education

Bachelor's degree

High school diploma or GED

Tools

PeopleSoft

SharePoint

Concur

IBM Content Navigator

Job description

Job Posting Title:

Temporary Administrative Associate - UT System - Controller - (UTEMPS)

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Hiring Department:

Office of Human Resources

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Mar 31, 2027

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Location:

UT SYSTEM

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Job Details:

General Notes

Purpose

Management of digital documentation related to accounts payable and reimbursement expenses. Position may also assist with other duties within the department based on need, but will primarily entail computer-based work.

Responsibilities

• Moving documents between software systems. Properly cataloging files, troubleshooting file viewing issues, and maintaining updated information on various department websites.
• May also assist with the vendor onboarding process.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Acute attention to detail and ability to process a large amount of documentation with accuracy. Intermediate knowledge of the Microsoft Office Suite, and ability to learn new software systems quickly.

Preferred Qualifications

Experience with PeopleSoft, SharePoint, Concur, and/or IBM Content Navigator.

Hourly Rate

$30.00

Working Conditions

• Attire - Business Casual
• Standard Office Environment, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 19
• The work hours are from 8:00 a.m. to 5:00 p.m.
• Hours per day to be determined and based on need, but will fall between 8:00 am and 5:00 pm. Work in office required on Wednesdays. Remote work is allowed the remainder of the week.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.

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Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.