Student Worker, Business Services

Texas A&M University; Austin (TX); On-site; USD 17,000 - 24,000; Part time

Job summary

Texas Division of Emergency Management (TDEM) is seeking a Student Worker to assist in the Business Services Division. You will learn the FAMIS system, enter invoices into AggieBuy, and help maintain reconciliation and reporting through SmartSheets.

Position is limited to current students; work hours vary (up to 40 hours during breaks) and may require travel to the Austin HQ. The role is non-benefits eligible and reports to the Financial Manager, Accounts Payable & Travel.

Qualifications

• Current student status with an institution of higher education or future student enrollment for the upcoming school semester.
• Strong organizational and communication skills and ability to multitask.
• Proficiency in Microsoft Office suite (Word, Excel) and common business tools.

Responsibilities

• Learn the FAMIS accounting system to maintain agency account records and ensure data integrity.
• Enter TDEM invoices into AggieBuy and the TDEM ticketing system; assist with AP ticketing.
• Use SmartSheets to pull and create reports as needed; monitor system interfaces for issues.
• Investigate and resolve errors; identify discrepancies and report to management promptly.
• Assist with clerical duties (scanning, copies, mail, scheduling) and support Business Services projects.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office proficiency

Education

Current student status

Tools

Microsoft Word

Microsoft Excel

AggieBuy

SmartSheets

Job description

Job TitleStudent Worker, Business Services Agency Texas Division of Emergency Management Department Accounts Payable and Travel

Proposed Minimum Salary$15.00 hourly

Job LocationAustin, Texas

Job TypeStudent Worker

Job Description GENERAL DESCRIPTION: The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. Under general direction, the Student Worker for the Business Services Division will assist with developing and maintaining a consistent and effective reconciliation and monitoring system to ensure all system interfaces function as intended. Aids Investigating and resolving errors, mis-feeds, and other interface exceptions. This position reports to the Financial Manager, Accounts Payable & Travel. Work is restricted to college students. Priorities or class schedules to be submitted on a weekly basis. Work schedule and work adjustments subject to prior approval. Work is performed at the TDEM Headquarters located in Austin, Texas. **This position is not eligible for benefits. Work hours may increase from, up to 19 hours, to up to 40 hours, in-between semester breaks.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Learns the FAMIS accounting system to ensure maximum efficiency and effectiveness and to maintain the integrity of the agency’s account records. Helps enter TDEM invoices into AggieBuy and the TDEM ticketing system. Assists with keeping up with the Accounts Payable ticketing system. Work in SmartSheets to assist with pulling and creating reports as needed. Assists in maintaining a consistent and effective reconciliation and monitors system to ensure all system interfaces function as intended. Aid in investigating and resolving errors. Identifies discrepancies and report to management in a timely manner. Performs clerical duties, such as faxing documents, making copies, printing documents, scanning, preparing correspondence, coordinating, and scheduling meetings, scribing during meetings, retrieving mail, and messages. Provides support and contributes to Business Services projects. May shadow Business Services staff in different functions and roles to learn about the fundamentals of Finance. Face-to-face and person-to-person interactions are required. Maintains regular course of attendance during authorized work schedule. Performs other related duties as assigned. Ability to travel (0%). This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS

Education – Current student status with an institution of higher education or future student enrollment status for the upcoming school semester.

KNOWLEDGE, SKILLS AND ABILITIES

Strong organizational skills and ability to manage multiple projects simultaneously. Strong and effective communication skills. Ability to multitask. Proficiency in Microsoft Office, Microsoft Word. Microsoft Excel and other operating systems, and devices. Ability to understand and apply basic functions and roles of Business Services. Ability to anticipate, identify issues, and problem solve. Ability to communicate with tact and diplomacy. All positions are security sensitive and are considered at-will status. Candidates for employment are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

TDEM About Us The Texas Division of Emergency Management (TDEM) maintains the all-hazards emergency management program for the State of Texas through specializing in Preparedness, Response, Recovery, and Mitigation activities. TDEM advises and works closely with cities, counties, and state agencies during planning and implementing their own emergency management programs to ensure Texas communities are more resilient for future emergencies and disasters.