Student Worker, Office of the CFO

Texas A&M University; Austin (TX); On-site; USD 17,000 - 24,000; Part time

Job summary

The Texas Division of Emergency Management (TDEM) is seeking a Student Worker to assist the Office of the Chief Financial Officer with general office duties and support to CFO staff. Work will include filing, data entry, invoice research, and coordination of special projects in Austin, Texas, with a flexible schedule for students.

Responsibilities include assisting with inventory, reporting, clerical tasks, and supporting division projects.

Qualifications

• Current student status at an institution of higher education or upcoming enrollment for the next semester.
• Ability to commit to 0–40 hours weekly depending on class schedules.
• Willingness to comply with campus/agency policies and procedures.

Responsibilities

• Assist with inventory and supply tracking to support division operations.
• Perform clerical duties: filing, copies, scanning, correspondence, scheduling meetings.
• Assist CFO Office staff with day-to-day tasks and special projects.
• Contribute to division projects and document preparation.
• Shadow staff to learn different CFO divisions and roles.
• Support interview scheduling and materials preparation as needed.
• Maintain attendance during scheduled hours; travel is not required (0%).

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Problem solving

Attention to detail

Education

Current student status

Tools

Microsoft Word

Microsoft Excel

Microsoft Office Suite

Job description

Job TitleStudent Worker, Office of the CFO Agency Texas Division of Emergency Management Department Office of the CFO, Student Worker Program Proposed Minimum Salary$15.00 hourly Job LocationAustin, Texas Job TypeStudent Worker

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. Under general direction, the Student Worker will assist the Office of the Chief Financial Officer (CFO) with general office duties and provide support to the staff under the Office of the CFO. Duties may include filing documents, data entry, tracking accounts in the ticketing system, research discrepancies on invoices, coordinating, and assisting with special projects. Work is restricted to college students. Priorities or class schedules to be submitted on a weekly basis. Work schedule and work adjustments subject to prior approval. Work is performed at the TDEM Headquarters located in Austin, Texas. *Hourly rate is at a fixed rate. **This position is not eligible for benefits. Work hours may increase from, up to 19 hours, to up to 40 hours, in-between semester breaks.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Assists with inventory and identifying when supplies are running low, ensuring that necessary materials are readily available to support the division’s operations.
• Assists with various reporting functions.
• Performs clerical duties, such as faxing documents, making copies, printing documents, scanning, preparing correspondence, coordinating, and scheduling meetings, scribing during meetings, retrieving mail, and messages.
• Support the Executive Assistant to the CFO in day-to-day tasks and operations.
• Provides support and contributes to division projects.
• May shadow staff within the divisions under the Office of the CFO in different functions and roles to learn about the fundamentals of the different divisions under the CFO.
• May assist with duties such as scheduling interviews, printing and preparing interview materials, etc.
• Face-to-face and person-to-person interactions are required.
• Maintains regular course of attendance during authorized work schedule.
• Performs other related duties as assigned.
• Ability to travel (0%).
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.
• Other duties may be assigned.

MINIMUM QUALIFICATIONS:

• Education – Current student status with an institution of higher education or future student enrollment status for the upcoming school semester.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong organizational skills and ability to manage multiple projects simultaneously.
• Strong and effective communication skills.
• Ability to multitask.
• Proficiency in Microsoft Office, Microsoft Word. Microsoft Excel and other operating systems, and devices.
• Ability to understand and apply basic functions and roles under the Office of the CFO.
• Ability to anticipate, identify issues, and problem solve.
• Ability to communicate with tact and diplomacy.

*Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

*Resumes are not accepted in lieu of an application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

TDEM About Us

The Texas Division of Emergency Management (TDEM) maintains the all-hazards emergency management program for the State of Texas through specializing in Preparedness, Response, Recovery, and Mitigation activities. TDEM advises and works closely with cities, counties, and state agencies during planning and implementing their own emergency management programs to ensure Texas communities are more resilient for future emergencies and disasters.