Student Travel & Tour Admin Coordinator

School Tours of America; Houston (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

401k with 4% company match

15 PTO days annually (vacation & sick)

Job summary

School Tours of America in Spring Branch, Houston, TX seeks a Tour Coordinator Administrative Assistant to provide administrative and logistical support to the Tour Coordination department. This full-time, on-site role focuses on coordinating student tours, travel arrangements, and documentation to keep trips running smoothly.

You'll manage day-to-day tasks, respond to inquiries, book attractions, review vendor docs, and prepare travel packets.

Qualifications

• 4-5 years in an administrative, customer service, or office support role.
• Strong organizational skills and attention to detail.
• Ability to multi-task and organize work.
• Experience with Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Professional, dependable, and adaptable.

Responsibilities

• Provide administrative support to Tour Coordinators and assist with day-to-day departmental tasks.
• Answer phone calls and respond to inquiries regarding travel itineraries, reservations, and logistics.
• Prepare, format, and distribute flyers, itineraries, spreadsheets, confirmations, and other client materials.
• Proofread appointments, confirmations, and travel documents to ensure accuracy and consistency with itineraries.
• Prepare and process outgoing mail, client correspondence, and other documents.
• Assist with booking attractions, activities, and other travel arrangements and confirming reservations.
• Review contracts, payments, confirmations, and vendor documentation for accuracy.
• Purchase tickets, event passes, and other travel-related items online.
• Assist with preparing final travel packets and materials for clients.
• Provide administrative and logistical support for student tours and events, including occasional on-site assistance.

Skills

Strong organizational skills

Attention to detail

Multi-tasking

Excellent written and verbal comunic?

Education

Bachelor's degree in Business, Education, Communications, Hospitality, or related field

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

School Tours of America in Spring Branch, Houston, TX seeks a Tour Coordinator Administrative Assistant to provide administrative and logistical support to the Tour Coordination department. This full-time, on-site role focuses on coordinating student tours, travel arrangements, and documentation to keep trips running smoothly.

You'll manage day-to-day tasks, respond to inquiries, book attractions, review vendor docs, and prepare travel packets.