Executive Admin Specialist: Travel, Scheduling & Docs

Houston Methodist; Houston (TX); On-site; USD 46,000 - 66,000; Full time

Job summary

Houston Methodist is seeking a Sr Administrative Assistant to provide high-level non-clinical administrative support, including scheduling, coordination, and travel, while handling calendars, documents, and invoices. The role requires precision, professional communication, and the ability to navigate multiple systems.

The ideal candidate will have at least a high school diploma, a bachelor’s degree or equivalent experience, and one year in administrative support with travel/expense coordination.

Qualifications

• High School diploma or equivalent education.
• Bachelor’s degree or four years of related experience in lieu of degree.
• One year experience in administrative support.
• Experience with coordination of travel and expense management.

Responsibilities

• Schedule and coordinate meetings, events, and travel with follow-up.
• Manage department calendars and prepare documents and presentations.
• Process invoices and reimbursements; handle correspondence.
• Maintain databases and spreadsheets; support department projects.

Skills

Organization

Customer service

Written communication

Interpersonal skills

Microsoft Office

Education

Bachelor’s degree

Experience equivalent 4 years

Tools

Microsoft Word

Excel

PowerPoint

Job description

Houston Methodist is seeking a Sr Administrative Assistant to provide high-level non-clinical administrative support, including scheduling, coordination, and travel, while handling calendars, documents, and invoices. The role requires precision, professional communication, and the ability to navigate multiple systems.

The ideal candidate will have at least a high school diploma, a bachelor’s degree or equivalent experience, and one year in administrative support with travel/expense coordination.