Student Success Operations Coordinator

CSU; San Jose (CA); On-site; USD 62,000 - 86,000; Full time

Job summary

San José State University seeks an Advising Support Coordinator to provide complex administrative and project support for Undergraduate Advising and Success. You will coordinate division initiatives, office operations, executive calendars, events, and confidential processes, while liaising with campus partners to advance student success.

You will manage project timelines, develop documentation, train users on budget systems, and support procurement, payroll, and travel.

Qualifications

• Bachelor's degree or equivalent training required.
• Two years of administrative work experience involving study, analysis, and/or evaluation.
• Strong project-management capabilities and ability to handle confidential information.

Responsibilities

• Coordinate projects for Undergraduate Advising and Success initiatives.
• Develop timelines, scopes, processes, and documentation for initiatives.
• Schedule meetings, prepare agendas and notes, and support events and subcommittee activities.
• Train staff on budget-tracking and workload-reconciliation systems.
• Support budget, procurement, payroll, and absence-tracking processes with budget analysts.
• Manage calendars, travel, and meeting logistics for AVP and MD.
• Oversee day-to-day office operations and document distribution.

Skills

Project management

Communication skills

Interpersonal skills

Education

Bachelor's degree or equivalent training

Two years administrative experience

Tools

CMS/PeopleSoft

EAB Navigate/Spartan Connect

Budget-tracking systems

Job description

San José State University seeks an Advising Support Coordinator to provide complex administrative and project support for Undergraduate Advising and Success. You will coordinate division initiatives, office operations, executive calendars, events, and confidential processes, while liaising with campus partners to advance student success.

You will manage project timelines, develop documentation, train users on budget systems, and support procurement, payroll, and travel.