Advising & Student Success Project Coordinator

The California State University; San Jose (CA); On-site; USD 62,000 - 67,000; Full time

Benefits offered by this job

Benefits package

Job summary

The California State University is seeking an Advising Support Coordinator within the Undergraduate Advising and Success unit. The role provides complex administrative and project support, coordinating division initiatives, executive calendars, events, and confidential processes to advance student success.

Responsibilities include liaison work with campus partners, creating training materials, and maintaining documentation, databases, and systems supporting student services across campuses.

Qualifications

• Bachelor’s degree or equivalent training.
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to improvements in policies, procedures, or programs.
• Experience with higher education or CSU systems is preferred.
• Experience with business intelligence software and workflow tools is a plus.
• Experience with CMS/PeopleSoft and EAB Navigate/Spartan Connect is desirable.

Responsibilities

• Manage and coordinate projects for the AVP, serving as primary liaison with campus constituents.
• Develop and maintain project documentation including timelines, scopes, workflows, and materials.
• Coordinate meetings, agendas, notes, events, and subcommittees for the unit and student success centers.
• Train unit users on budget-tracking and workload-reconciliation systems; create materials as needed.
• Support budget, procurement, payroll, and absence-tracking processes with the budget analyst.
• Manage calendars, travel, and meeting logistics for leadership.
• Oversee day-to-day office operations, records management, onboarding coordination, and document distribution.
• Support student success centers by maintaining databases/files and assisting center activities.
• Maintain templates and forms, the unit website and social media, and provide basic tech support.

Skills

Project management

Communication

Budget tracking

Administrative support

Stakeholder liaison

Education

Bachelor’s degree or equivalent training

Tools

PeopleSoft

CMS

EAB Navigate

Spartan Connect

Job description

The California State University is seeking an Advising Support Coordinator within the Undergraduate Advising and Success unit. The role provides complex administrative and project support, coordinating division initiatives, executive calendars, events, and confidential processes to advance student success.

Responsibilities include liaison work with campus partners, creating training materials, and maintaining documentation, databases, and systems supporting student services across campuses.