Administrative Operations & Recruitment Coordinator

San José State University; San Jose (CA); On-site; USD 55,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

San José State University is seeking an Administrative Support Coordinator I to provide administrative, operational, and fiscal support in the Bursar's Office. You will coordinate workflows, support hiring and onboarding, manage budgets and purchasing, and ensure smooth daily operations for campus staff and partners.

Responsibilities include coordinating meetings, processing requisitions, and maintaining records while adhering to university policies and procedures.

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Two years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Responsibilities

• Coordinate daily administrative operations (mail, checks, supplies, facilities, tech requests).
• Develop, maintain, and update administrative workflows and processes.
• Coordinate meetings and special events.
• Monitor deadlines and ensure timely assignments.
• Coordinate recruitments, scheduling interviews, and hiring materials.
• Oversee onboarding/offboarding for employees and student staff, including access and equipment.
• Coordinate building access, space assignments, and equipment tracking.
• Serve as primary coordinator for student assistant administrative matters and timekeeping.
• Process requisitions, monitor purchase orders, and coordinate invoice payments.
• Manage department calendars and scheduling activities.

Skills

Professional communication

AI awareness

Office software

Policy interpretation

Problem solving

Budget analysis

Written communication

Interpersonal skills

Education

High school diploma

Bachelor’s degree in Business / related field

Tools

PeopleSoft

Google Workspace

Microsoft Office

CSUBuy

Concur

Job description

San José State University is seeking an Administrative Support Coordinator I to provide administrative, operational, and fiscal support in the Bursar's Office. You will coordinate workflows, support hiring and onboarding, manage budgets and purchasing, and ensure smooth daily operations for campus staff and partners.

Responsibilities include coordinating meetings, processing requisitions, and maintaining records while adhering to university policies and procedures.