Student Records Specialist - Registrar Support

Community College of Allegheny County; Pittsburgh (Allegheny County); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health Coverage

Four-day summer workweek

403(b) employer match

Tuition reimbursement

Free employee parking

Job summary

The Community College of Allegheny County is seeking a Recorder to manage official student records in a fully in-person environment. The role supports FERPA compliance and upholds college policies and procedures across CCAC campuses.

Responsibilities include maintaining accurate records, processing verifications, and generating reports. Requires an associate degree or equivalent with at least one year of related experience, plus strong organizational and communication skills.

Qualifications

• Associate degree or equivalent and one year of related experience.
• Must be able to travel to perform work duties at any CCAC campus or center location.
• Strong organizational, customer service, communication, interpersonal and clerical skills.
• Detail oriented with the ability to multi-task and meet deadlines; regular and timely attendance.

Responsibilities

• Troubleshoots, researches and verifies accuracy of student information (registration, grading, GPA, social security numbers, transcripts, etc.).
• Develops & monitors exceptions report to identify miscoding of student programs.
• Compiles statistics and prepares related reports (attendance/census, grading, student programs).
• Maintains all current academic student records and processes outdated files for storage.
• Investigates and responds to student inquiries and requests in a timely manner.
• Assists with monitoring of student academic standing and probation/suspension.
• Processes degree and attendance verification via Clearinghouse.
• Performs duties in accordance with laws, policies and regulations; performs other clerical duties as needed.

Skills

Travel to campus locations

Customer service

Communication

Interpersonal skills

Clerical skills

Organization

Detail oriented

Multi-tasking

Regular attendance

Education

Associate degree or equivalent

Tools

Office software

PC literacy

Job description

The Community College of Allegheny County is seeking a Recorder to manage official student records in a fully in-person environment. The role supports FERPA compliance and upholds college policies and procedures across CCAC campuses.

Responsibilities include maintaining accurate records, processing verifications, and generating reports. Requires an associate degree or equivalent with at least one year of related experience, plus strong organizational and communication skills.