Student Records & Scheduling Secretary (Secondary)

Shahala Middle School; Vancouver (WA); On-site; USD 44,000 - 53,000; Part time

Benefits offered by this job

SEBB benefits

Retirement plan

Paid time off

Health benefits

Job summary

Evergreen Public Schools Shahala Middle School is seeking a part-time Secondary Registrar Secretary to manage student enrollment, records and scheduling duties. The role reports to the Principal/Associate Principal and supports school operations.

Responsibilities include processing enrollments, maintaining transcripts, distributing records to districts, and assisting with master schedule preparations. The position emphasizes accuracy, communication, and adherence to district policies.

Qualifications

• Typing 50 words per minute or faster.
• At least 2 years of experience in a related field.
• Good math aptitude.
• Ability to understand and work with account codes.
• Proficiency with Windows and common productivity tools.
• Ability to communicate effectively with students, staff, and the public.
• Ability to manage multiple tasks under deadline pressure.
• Strong teamwork and reliability.

Responsibilities

• Process enrollment and withdrawal of students and maintain enrollment records.
• Maintain accurate student records, grades, transcripts and related data.
• Communicate with students, families, staff and external districts as needed.
• Prepare and distribute reports including enrollment counts and state reports.
• Assist in compiling Master Schedule and related documentation.
• Support counseling staff and other departments as required.

Skills

Typing 50 wpm

2+ years experience

Math aptitude

Account codes

Windows OS

Customer communication

Multi-tasking

Team collaboration

Tools

10-key calculator

Office software

Job description

Evergreen Public Schools Shahala Middle School is seeking a part-time Secondary Registrar Secretary to manage student enrollment, records and scheduling duties. The role reports to the Principal/Associate Principal and supports school operations.

Responsibilities include processing enrollments, maintaining transcripts, distributing records to districts, and assisting with master schedule preparations. The position emphasizes accuracy, communication, and adherence to district policies.