School Records & Scheduling Specialist – Enrollment & Data

Tacoma Public Schools; Washington; On-site; USD 71,000 - 92,000; Full time

Job summary

Tacoma Public Schools is seeking a School Registrar/Records Clerk to monitor enrollment and withdrawals, maintain student records, and coordinate transcript processing. The role requires ensuring compliance with district, state, and federal regulations while supporting school staff and families.

The position emphasizes accurate data entry in the student information system, master schedule support, and timely record keeping.

Qualifications

• High school diploma or equivalent; AA degree preferred.
• Two to four years of experience in a business environment including records maintenance.
• Experience in a school setting preferred or equivalent experience and training.

Responsibilities

• Process enrollments and withdrawals with verification and proper documentation.
• Maintain a comprehensive student records system in line with policy and retention schedules.
• Enter and verify student data in the information system for reporting and auditing.
• Prepare and distribute official records requests and transcripts.
• Assist in preparing monthly state enrollment reports and GPA-related data.
• Provide frontline customer service to staff, students, and families.

Skills

Customer service

Data entry

Record management

Education

High school diploma

AA degree preferred

Tools

Student information system

Microsoft Office

Job description

Tacoma Public Schools is seeking a School Registrar/Records Clerk to monitor enrollment and withdrawals, maintain student records, and coordinate transcript processing. The role requires ensuring compliance with district, state, and federal regulations while supporting school staff and families.

The position emphasizes accurate data entry in the student information system, master schedule support, and timely record keeping.