Student Records & Scheduling Coordinator

Smith Chason College; Ontario (CA); On-site; USD 28,000 - 55,000; Full time

Job summary

Smith Chason College is seeking a Registrar to maintain student records, schedule classes, and support policy implementation on campus. The role requires overseeing admissions information, attendance, grades, and counseling while ensuring accuracy and confidentiality in all student files.

The Registrar will collaborate with campus leadership and staff to keep records current, post grades on time, and assist with transcript requests and degree verifications.

Qualifications

• Bachelor’s degree preferred and strong leadership experience.
• Ability to read, write, and speak English clearly.
• Strong interpersonal, oral, and written communication skills.

Responsibilities

• Maintain accurate, up-to-date student academic and attendance records.
• Post final grades, reports or awards on time per policy.
• Provide back-up for records and registration services, including transcripts and verification letters.
• Evaluate transfer credits and audit proofs of graduation.
• Create quarterly Master Schedule with Education Director and Regional Registrar Manager.
• Ensure FERPA compliance and protect student confidentiality.
• Collaborate with campus leadership, faculty, and staff to support student success.
• Assist with enrollment processes and scheduling as needed.
• Keep student files organized and audit-ready for reviews.
• Deliver excellent customer service to students and staff.

Skills

Leadership

Communication

English proficiency

Education

Bachelor’s degree preferred

Tools

Database management

Job description

Smith Chason College is seeking a Registrar to maintain student records, schedule classes, and support policy implementation on campus. The role requires overseeing admissions information, attendance, grades, and counseling while ensuring accuracy and confidentiality in all student files.

The Registrar will collaborate with campus leadership and staff to keep records current, post grades on time, and assist with transcript requests and degree verifications.