Student Records & Registration Specialist

Loudoun County Public Schools; Centreville (VA); On-site; USD 35,000 - 45,000; Full time

Job summary

Loudoun County Public Schools is seeking a Registrar to provide direct support to new families and ensure proper student registrations in line with state and LCPS regulations.

The role involves maintaining student records, handling transcripts, and supporting school administrators and counselors in daily tasks. A strong focus on accuracy, confidentiality, and customer service is essential.

Qualifications

• Demonstrates effective oral and written communication skills.
• Strong organization and interpersonal and decision-making skills.
• Proficient in MS Word, Excel and Outlook.
• Ability to make families feel welcome in the school and community.
• Accurate data entry and efficient office support.

Responsibilities

• Responds to information requests from the public, parents, staff, and others.
• Directs callers/visitors to appropriate staff or location.
• Collects information to register new or transferring students and maintains waitlists.
• Verifies attendance and contacts families for follow-up on absences.
• Enters students into SIS and handles online pre-registration.
• Maintains student records per LCPS guidelines and prepares files for transfer.
• Prepares logs, forms, and correspondence to ensure accuracy and completeness.
• Works with senior registrar on sensitive data and ParentVUE/StudentVUE.
• Coordinates translation services as needed and supports staff with reports.

Skills

Strong communication

Organization & multitasking

Data entry accuracy

Customer service

Confidentiality

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Job description

Loudoun County Public Schools is seeking a Registrar to provide direct support to new families and ensure proper student registrations in line with state and LCPS regulations.

The role involves maintaining student records, handling transcripts, and supporting school administrators and counselors in daily tasks. A strong focus on accuracy, confidentiality, and customer service is essential.