Student Records & Registration Specialist

E03 Vermont State University; Castleton (VT); Hybrid; USD 22,000 - 32,000; Full time

Job summary

Vermont State Colleges System in Vermont is seeking a Registrar/Office Manager to oversee daily Registrar's Office operations, transfer credit evaluations, and course scheduling. The role ensures accurate record maintenance and compliance with policies while coordinating with faculty, staff, and students.

The position emphasizes attention to detail, strong organizational and customer service skills, and the ability to work in a dynamic university setting across multiple campuses.

Qualifications

• Bachelor’s degree in an appropriate discipline, plus two years of relevant records administration experience, or an equivalent combination.
• Familiarity with higher education records and policy procedures is preferred.
• Strong customer service and communication skills required.

Responsibilities

• Manage daily Registrar's Office operations and transfer evaluations.
• Assist with pre-registration, course scheduling, and diploma/ transcript processing.
• Oversee degree audits, diplomas, and official transcripts for graduates and current students.
• Maintain student records, ensuring compliance with policies and regulations.
• Respond to inquiries from students, faculty, staff, and others, and interpret policies.

Skills

Customer service

Administrative skills

Organizational skills

Analytical reading & math

Education

Bachelor's degree + 2 years records experience

Tools

Record systems software

Job description

Vermont State Colleges System in Vermont is seeking a Registrar/Office Manager to oversee daily Registrar's Office operations, transfer credit evaluations, and course scheduling. The role ensures accurate record maintenance and compliance with policies while coordinating with faculty, staff, and students.

The position emphasizes attention to detail, strong organizational and customer service skills, and the ability to work in a dynamic university setting across multiple campuses.