Lead Registrar & Academic Records

Addison County; Middlebury (VT); On-site; USD 67,000 - 79,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Retirement matching

Vision benefits

Time off 34 days

Job summary

Middlebury College in Vermont is seeking a Registrar who will organize and execute processes to ensure accuracy and integrity in academic records, enrollment, registration, grading, and degree conferral. The role is on-site in Middlebury, with a salary range of $67,120 to $78,522 and full benefits.

You will advise on academic policies, coordinate graduation activities, and produce reports for internal and external constituencies, while leading the Registrar’s Office team and ensuring FERPA

Qualifications

• 5+ years’ experience in higher education and with student information systems required; Banner experience strongly preferred.
• Knowledge of higher ed administrative and academic procedures and their related best practices required. Must have knowledge and experience working with FERPA.
• Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required.
• Ability to work independently and exercise judgment on complex matters, handling confidential information with discretion and tact.
• Excellent written communication skills. Ability to communicate policy information directly and succinctly to all constituencies.
• Strong skills in advanced use of Microsoft Office Suite (especially Excel) required.
• Bachelor’s degree required. Post-baccalaureate school work or Master’s degree preferred.
• Some early morning, evening, and weekend work required during registration and graduation seasons.

Responsibilities

• Evaluate, track, and approve students’ eligibility for degree conferral. Maintain lists of graduates for all degree dates. Coordinate academic records for Commencement ceremonies including ordering and distributing diplomas and preparing lists and rosters for Commencement.
• Advise upon and interpret academic policies as written in student handbooks. Serve as primary point of contact for academic policy information in assigned academic unit(s).
• Coordinate and execute registration procedures, timelines, and communication for assigned academic unit(s).
• Manage timely collection, processing, and publishing of grades for assigned academic unit(s). Produce grade reports for distribution to internal audiences.
• Record, track, and report on student enrollment statuses in Middlebury’s student information system, external databases (i.e. National Student Clearinghouse, VA Enrollment Manager, etc.) and via communication with administrative offices at Middlebury.
• Provide leadership to Office of the Registrar team members either through direct supervisory responsibilities or mentorship in a manner consistent with office procedures and guiding principles.

Skills

Policy knowledge

Organizational skills

Communication

Microsoft Excel

Attention to detail

Education

Bachelor's degree

Master's degree preferred

Tools

Banner system

MS Office (Excel-focused)

Job description

Middlebury College in Vermont is seeking a Registrar who will organize and execute processes to ensure accuracy and integrity in academic records, enrollment, registration, grading, and degree conferral. The role is on-site in Middlebury, with a salary range of $67,120 to $78,522 and full benefits.

You will advise on academic policies, coordinate graduation activities, and produce reports for internal and external constituencies, while leading the Registrar’s Office team and ensuring FERPA