Student Records Manager & Data Integrity Lead

Saint Mary's College of California; Moraga (CA); On-site; USD 50,000 - 61,000; Full time

Job summary

Saint Mary’s College of California is seeking a Student Records Manager to oversee accurate and confidential handling of electronic student records within the Registrar’s Office. You will analyze and process academic records, transcripts, diplomas, petitions, and verifications, while generating reports to audit data integrity and ensure policy compliance.

Reporting to the Registrar, the role requires coordination with faculty and staff, maintaining data security, and delivering timely service

Qualifications

• Associate’s degree is required; bachelor’s degree preferred.
• Minimum of two years of related experience in student records or Registrar operations.
• Experience with student information systems preferred.

Responsibilities

• Analyze, evaluate, and process incoming student records per College policies.
• Process transcripts, diplomas, petitions, and degree verifications.
• Create and run reports to audit records and identify discrepancies.
• Maintain documentation supporting student records transactions and changes.
• Protect confidentiality and ensure proper handling of PII.

Skills

Attention to detail

Data integrity

Confidentiality

Records processing

Microsoft Office

Customer service

Education

Associate's degree

Bachelor's degree preferred

Tools

Student Information Systems

Document imaging

Transcript verification systems

Job description

Saint Mary’s College of California is seeking a Student Records Manager to oversee accurate and confidential handling of electronic student records within the Registrar’s Office. You will analyze and process academic records, transcripts, diplomas, petitions, and verifications, while generating reports to audit data integrity and ensure policy compliance.

Reporting to the Registrar, the role requires coordination with faculty and staff, maintaining data security, and delivering timely service