Student Records & Graduation Specialist

Cincinnati State; Cincinnati (OH); On-site; USD 51,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

No waiting periods – benefits from day

Flexible Spending Accounts

Health Savings Account

Short-Term Disability

Life Insurance and AD&D

Supplemental Life Insurance

Pet Insurance

Employee Assistance Plan

Tuition Waiver

Tuition Reimbursement

Free parking

10 paid holidays and generous time off

Job summary

Cincinnati State Technical and Community College seeks a full-time Academic Records Coordinator reporting to the Assistant Registrar. The coordinator will process a variety of essential academic documents related to student enrollment, academic progress, and graduation, supporting the college's student-centered philosophy.

The position requires a Bachelor's degree, clerical experience, and strong MS Office skills; duties include managing records, petitions, graduation lists, and annual

Qualifications

• Bachelor's degree from an accredited college or university.
• 2–3 years general clerical/administrative support experience.
• Strong computer skills including Microsoft Office.
• Strong verbal, written, and organizational skills.

Responsibilities

• Maintain student academic records including reassessment, grade changes, transfers, and post-term processing.
• Process petitions for reassessments, advanced standing, substitutions, waivers, and withdrawals.
• Lead direct customer service and communication to students, faculty, staff, and college community for graduation and records operations.
• Manage the graduation application and distribute lists of potential graduates for review.
• Assist Registrar and Assistant Registrar with Commencement communications, tickets, and venue setup.
• Maintain electronic files, process paperwork, prepare reports, and fulfill information requests.

Skills

Customer service

MS Office

Record management

Excellent communication

Education

Bachelor's degree

Tools

Ellucian Colleague

Imaging software

Reporting software

AI Transcript Data Automation software

Job description

Cincinnati State Technical and Community College seeks a full-time Academic Records Coordinator reporting to the Assistant Registrar. The coordinator will process a variety of essential academic documents related to student enrollment, academic progress, and graduation, supporting the college's student-centered philosophy.

The position requires a Bachelor's degree, clerical experience, and strong MS Office skills; duties include managing records, petitions, graduation lists, and annual