Student Records & Compliance Specialist

Nevada Career Education Inc; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Houston Career Institute seeks a Registrar to manage academic records and serve as the central contact for policy information related to student records. The role ensures integrity of physical and electronic files and supports enrollment, graduation, and compliance processes.

The successful candidate will have 2–3 years of office experience, strong MS Word/Excel skills, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma required.
• Associates degree preferred.
• 2–3 years of office experience.
• Experience with student records and databases preferred.
• Strong MS Word/Excel and web apps skills.

Responsibilities

• Maintains student academic records; administers storage, security, accuracy, and preservation of academic files.
• Interprets academic rules and regulations; monitors academic progress; provides data to Director of Education with reports.
• Manages grade and transcript processing; coordinates information for graduation clearance.
• Evaluates transfer credit from outside institutions to determine transfer status.
• Compiles statistical information and prepares reports.
• Responds to inquiries concerning academic performance and resolves problems regarding student records with input from Director of Education.
• Assists with implementation of academic policy and procedures.
• Complies with Federal, State, accreditation and institutional policies and procedures.
• Posts daily attendance, externship/clinical hours, and final grades.
• Performs attendance or grade changes with documentation.
• Processes status changes (drops, graduates, LOAs, Re-Entries, Cancels).
• Schedules and activates new students.
• Schedules degree & modular students for future classes.
• Monitors seat availability for each program and session.
• Other duties in Education Department as assigned.

Skills

Oral & written communication

Multi-tasking

Team player

Discretion / confidentiality

Analytical thinking

Deadline-driven

Task completion

Big-picture understanding

Education

High school diploma

Associates degree

Tools

Microsoft Word

Microsoft Excel

Web applications

Job description

Houston Career Institute seeks a Registrar to manage academic records and serve as the central contact for policy information related to student records. The role ensures integrity of physical and electronic files and supports enrollment, graduation, and compliance processes.

The successful candidate will have 2–3 years of office experience, strong MS Word/Excel skills, and the ability to handle confidential information with discretion.