Registrar

Houston Career Institute; Houston (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Houston Career Institute is seeking a Registrar to manage student records, graduation processes, and related compliance. The role centers on accurate handling of academic files, attendance tracking, and policy support within the Education Department.

The Registrar will interpret academic rules, coordinate status changes, and respond to inquiries while maintaining privacy and data integrity.

Qualifications

• High school diploma required.
• Associates degree preferred.
• 2-3 years of experience in office work.
• Experience with advanced skills in Microsoft Word, Excel, and web applications.
• Experience of working with student records and databases preferred.

Responsibilities

• Maintains student academic records; storage, security, accuracy, and preservation of files.
• Interpret rules, monitor progress, provide data to the Director of Education.
• Manage grade and transcript processing; assist graduation clearance.
• Evaluate transfer credit and compile statistical reports.
• Respond to inquiries; resolve problems regarding student records.
• Assist with implementation of academic policy and procedures.
• Post daily attendance, externship hours, and final grades.
• Process status changes and schedule new students.
• Monitor seat availability for programs and sessions.

Skills

Communication skills

Multi-tasking

Team player

Confidentiality

Analytical thinking

Deadline-driven

Detail oriented

Education

High school diploma

Associates degree preferred

Tools

Microsoft Word

Microsoft Excel

Web applications

Job description

Description

The Registrar acts as a central communication resource for academic and policy information related to student records management and is responsible for the maintenance and integrity of physical and electronic academic records.

Essential Duties and Responsibilities:

Registrar responsibilities/duties include, but are not limited to the following:

• Maintains student academic records; administers storage, security, accuracy, and preservation of academic files in accordance with company policy, accreditation standards and privacy laws.
• Interpret academic rules and regulations; monitor academic progress, coordinate student status (such as suspension, academic awards, etc.) Provides the data to the Director of Education with Reports.
• Manage grade and transcript processing; coordinates academic information for student graduation clearance.
• Evaluate transfer credit from outside institutions to determine transfer status.
• Compile statistical information and prepare reports.
• Respond to inquiries concerning academic performance and resolve problems regarding the management of student records with the input of the Director of Education.
• Assist with the implementation of academic policy and procedures.
• Comply with all Federal, State, accreditation and institutional policies and procedures.
• Post daily attendance, externship/clinical hours, and final grades.
• Perform any attendance or grade changes with appropriate documentation.
• Process all status changes (drops, graduates, LOAs, Re-Entries, Cancels etc.).
• Schedule and activate new students.
• Schedule degree and modular students on an ongoing basis for their future classes.
• Monitor and maintain seat availability for each program and session.
• Other duties in the Education Department as assigned.
• Follow all policies and procedures as outlined in the MEC Employment Handbook and Student Campus Catalog.

AN EQUAL OPPORTUNITY EMPLOYER. Houston Career Institute is an Equal Opportunity Employer and service provider for all individuals, including those with disabilities. Mikhail Education Corporation does not discriminate against any person, but rather bases all employment decisions on an individual’s demonstrated, job‑related ability, skill, and knowledge. It is our policy to provide equal employment opportunities for all without regard to mental or physical disability, genetic information of any individual or of his/her family, race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, veteran status, or any other protected class. Equal opportunity is also provided in assignments, training, compensation, transfers, promotions, classification, referral, benefit programs, and discharge.

Requirements

Education:

• High school diploma required.
• Associates degree preferred.

Experience:

• 2-3 years of experience in office work.
• Experience with advanced skills in Microsoft Word, Excel, and web applications.
• Experience of working with student records and databases preferred.

Skills include, but are not limited to:

• Excellent oral and written communication skills.
• Ability to multi‑task.
• Must be a team player and work with a positive attitude on any task.
• Exercise good judgment regarding priorities and critical nature of certain job tasks.
• Must be discreet and must maintain confidentiality as appropriate.
• Good analytical and critical thinking skills; extremely detail oriented.
• Ability to meet deadlines and capable of handling stressful situations.
• Ability to complete tasks from start to finish.
• Ability to understand how individual tasks are interrelated and all impact the big picture and overall goals of the college.