Student Office Administrative/Project Assistant

Berklee College of Music; Boston (MA); On-site; USD 22,000 - 25,000; Full time

Job summary

Berklee College of Music in Boston, MA invites applications for a Student Office Administrative/Project Assistant to support the Vice President for Enrollment Management & Student Success and the Care Support Services Team with reception, general administrative tasks, outreach, and event support.

The role requires administrative experience, strong communication, Mac and Google/MS Office proficiency, and the ability to work independently and in a team.

Qualifications

• Administrative experience is required.
• Demonstrated self-motivation and diligence.
• Excellent verbal and written communication.
• Cultural competency and sensitivity.
• Ability to work independently and in a team.
• Mac proficiency; familiarity with Google Suite and MS Office.
• Experience with Canva or graphic design is a plus.
• Multilingual abilities are a plus.
• Strong interpersonal and writing skills; confidentiality is essential.

Responsibilities

• Serve as receptionist for the OVPEMSS/CSS and support students, faculty, staff, and visitors.
• Assist with outreach and marketing initiatives, design flyers and social media content.
• Provide general admin support: phones, visitor intake, filing, copying, scanning, supplies ordering.
• Assist with calendar management, meeting setup, and catering/orders.
• Ensure bulletin boards are current and postings follow policy guidelines.
• Collaborate with the front-line team to maintain office supplies inventory.
• Gather data and support projects related to the VPEMSS portfolio.
• Support student groups and gather information on student needs.

Skills

Administrative experience

Self-motivation/diligence

Verbal and written communication

Cultural competency

Teamwork

Mac proficient

Google Suite proficiency

Microsoft Office proficiency

Graphic design software (Canva)

Multilingual

Supervisory potential

Tools

Canva

Google Suite

Microsoft Office

Job description

Requirements for Berklee Student Employment

In order to participate in Berklee Student Employment, a student must fulfill the following requirements: Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: www.berklee.edu/se.

Student Office Administrative/Project Assistant

The Student Office Administrative/Project Assistant supports the Vice President for Enrollment Management & Student Success (VPEMSS), Executive Assistant (EA) to the VPEMSS and the Care Support Services Team by providing reception and general administrative assistance with projects and initiatives, office organization, outreach, event support, and a variety of other tasks.

Essential Duties and Responsibilities

• Work in the Office of the Vice President for Enrollment Management & Student Success/Care Support Services.
• Serve as a receptionist for the OVPEMSS/CSS assisting students, faculty, staff, and visitors with various inquiries.
• Support and implement outreach and marketing initiatives, design flyers and social media outreach as needed.
• Provide administrative support including but not limited to, answering phones, announcing visitors, making referrals to other departments, filing, photocopying, scanning, office supply ordering, assisting the EA with purchasing card documentation.
• Assist the EA with calendar management for the VP, meeting and event set up, associated catering and physical plant orders, and break down as needed.
• Process requests for conference room reservations and handle communication as required.
• Assist the EA with office supply ordering purchasing card documentation and reporting as needed.
• Ensure that the OVPEMSS “Official Notices” and “General Notices” bulletin boards in 921 and 1140 are current and orderly, and postings that do not follow policy guidelines are removed.
• Collaborate with the administrative/front line team to maintain an inventory of office supplies as needed.
• Represent the student voice and provide feedback as required.
• Gather data, organize documentation, and work on projects related to the VPEMSS portfolio (Student Success, and Enrollment Management Divisions).
• Work with student groups and gather information on student needs as assigned.
• Additional tasks as assigned.

Knowledge and Skills Required

• Administrative experience
• Self-motivation/diligence
• Excellent verbal and written communication/interpersonal skills
• Cultural competency and sensitivity
• Ability to work alone and with a team
• Mac proficient
• Familiarity and experience with Google Suite and Microsoft Office Suite
• Experience with graphic design software such as Canva a plus
• Multilingual a plus
• We desire an open, honest, self-motivated, culturally sensitive team leader who is a self-starter and positive role model for other student employees.
• Previous supervisory and office skills are preferred, a moderate knowledge of the Student Success division is important, a moderate knowledge of Microsoft Word and Excel, Google Docs and Google Sheets are helpful, good interpersonal, writing, and communication skills are important.
• Attention to detail and confidentiality are essential.
• Occasional evening and weekend hours may be available for special events, although it is not required.
• Limited summer hours are generally available as well.

Hourly Rate: $16.97

Hiring Manager: Renese King

With more than 900 positions ranging from 10 to 15 hours of work per week, as well as daily opportunities for project-based temporary employment, student employment is a great opportunity for professional and educational growth.