Student Life Office Assistant

Sweet Briar College; Virginia; Hybrid; USD 17,000 - 25,000; Part time

Job summary

Sweet Briar College in Virginia is seeking a part-time Student Life Office Assistant to support daily operations in the Office of Student Life, starting late August 2026. The role involves front desk reception, data entry, and communications support.

The ideal candidate is organized, reliable, with strong written and verbal skills, and able to multitask in a fast-paced environment while maintaining confidentiality.

Qualifications

• Punctual and responsible with proactive communication when plans change.
• Ability to work with little supervision while completing tasks.
• Strong written and oral communication skills.
• High level of organization and attention to detail.
• Ability to multitask and manage multiple projects at once.
• Proficiency with Google Drive, PowerPoint, Excel, Google Calendar, Canvas and Word.
• Comfort as first point of contact for the department front desk.

Responsibilities

• General office tasks and front desk duties.
• Weekly creation of This Week at Sweet Briar newsletters using a template.
• Receptionist duties including email and in-person communications.
• Data entry in Excel and Google Sheets; filing.
• Create and share Student Life social media posts and engagement.
• Create flyers for Student Life events and initiatives.
• Light cleaning and organization of office/event equipment.
• Assist with event tickets and t-shirt sales, and equipment check-outs.
• Assist with Residence Life tasks such as key management.
• Creation and maintenance of bulletin boards.
• Specialized projects and other duties as assigned.

Skills

Communication skills

Organization and multitasking

Independent work

Confidentiality

Front desk/customer service

Education

Currently enrolled student (Work-Study eligible)

Tools

Google Drive

PowerPoint

Excel

Google Calendar

Canvas

Word

Canva

Job description

Overview

Position Type

Part Time

Student Life Office Assistant

Job Title: Student Life Office Assistant

Classification: Non-exempt; Part-time

Reports To: Gloria Smith, Senior Administrative Assistant to the Dean of Student Life

Job Summary/Objective: Support the administrative and day-to-day operational functions of the Office of Student Life beginning in late August 2026.

Position Type/Expected Work Hours: Typically 10 hours per week; some flexibility needed to work occasional evening/weekend events.

Supervisory Responsibilities: N/A

Essential Responsibilities:

• General office tasks
• Weekly creation of “This Week at Sweet Briar” email newsletters using a template
• Receptionist duties include email, and in-person communications
• Data entry utilizing Microsoft Excel and Google Sheets; filing
• Creation and sharing of Student Life social media posts and engagement using the @SBCSweetLife Instagram account
• Creation of flyers for Student Life events and initiatives
• Light cleaning and organization of office/event equipment, such as laundry for event linens, etc.
• Assisting with office processes such as event ticket and t-shirt sales, event equipment check-outs, etc.
• Assisting with Residence Life tasks such as key management
• Creation and maintenance of bulletin boards
• Specialized projects and other duties as assigned

Qualifications

Required Qualifications:

• Punctual and responsible, with good follow-through to communicate proactively when issues arise or plans change
• Ability to work with little to no supervision, while completing tasks successfully
• Ability to understand and follow directions
• Excellent oral and written communication skills
• High level of organization and attention to detail
• Ability to multitask and manage multiple projects at once
• Proficiency in computer programs such as Google Drive, PowerPoint, Excel, Google Calendar, Canvas, and Word
• Proficiency with Canva platform for graphic design needs
• Ability and comfort with serving as the first point of contact for the department when covering the front desk
• Sensitivity to confidential information

Preferred Qualifications:

• Work Study eligible
• Availability during staff lunch hour (1:00 p.m. – 2:00 p.m. on weekdays) to staff the front desk
• Interest in creative, communications-related work (creation of TWASB newsletters, social media content generation, flyers)
• Previous experience in student leadership positions or involvement in campus clubs/organizations
• Familiarity with Office of Student Life structures/services
• Previous experience in customer service or office settings

Work Environment: Fast-paced office setting

Physical Demands: Light lifting up to 25 lbs

Travel: N/A

Deadline for Submission: All applications and required materials are due to Gloria Smith by Sunday, May 10. Applications will be reviewed, and interviews conducted, on a rolling basis. It is encouraged to submit your application as soon as possible.

Other Duties: Other duties as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.