Student Life Coordinator

South Plains College; Levelland (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

South Plains College in Levelland, TX is seeking an Administrative Coordinator for the Student Life office. This 12‑month, full‑time role manages daily operations, coordinates Summer Camps and New Student Orientation, and supports a wide range of student programs.

You will collaborate with Marketing to produce materials, manage social content, and supervise work‑study staff while maintaining records and reporting to the Director of Student Life.

Qualifications

• Associate degree or equivalent required/preferred; five years related experience acceptable.
• Proficiency with Windows and Microsoft Office required.
• Ability to read, write, present information to staff and faculty.

Responsibilities

• Oversee daily operations of the Student Life office.
• Coordinate Summer Camps and Conferences and New Student Orientation.
• Develop and execute Student Life activities and events, including Welcome Week and themed events.
• Collaborate with Marketing to create marketing materials and social content.
• Supervise and train work-study employees; conduct regular meetings.
• Assist Director of Student Life with reports and attend weekly 1:1 and department meetings.
• Greet visitors, manage office workflow, and maintain records in SharePoint.

Skills

Communication

Organizational skills

Customer service

Education

Associate degree or equivalent

5+ years related experience

Tools

Microsoft Office

Windows

Job description

• SUMMARY

  
  Provides the daily office management and operations of the Student Life office. Will also be involved in the coordination of Summer Camps and Conferences and New Student Orientation. Coordinates a variety of activities and programs for the Student Life office by performing the following duties. Other duties may be assigned as needed to best serve our student population.
• This is a 12-month position.
• Location: Levelland Campus
  

  ESSENTIAL DUTIES

• Programming/Event Management
• Actively encourage students to participate in Student Life and other campus events.
• Assist the Director of Student Life in the development and execution of all activities and events hosted through the Student Life office including (but not limited to):
  o Welcome Week
  o Multicultural events (Hispanic Heritage Month, Native American Heritage Month, Black History Month, AAPI Month, etc.)
  o #TexHex Halloween Carnival
  o Miss Caprock
  o Holiday Tree Lighting
  o Valentine Grams
  o Homecoming and Homecoming Dance
  o Mocktail Madness
  o Open Mic Nights
  o Popcorn Fridays
• Collaborate with the Marketing office to create marketing materials for Student Life programs.
• Create content and co-manage the social media presence for Student Life.
• Communicate with third-party vendors, as needed, for Student Life programs.

• Supervision

• Selects, trains, supervises, and evaluates work-study employees.
• Holds regular one-on-one meetings with work-study employees.
• Fosters a developmental atmosphere for staff and facilitates life skill development opportunities.

• Administration

• Assist the Director of Student Life in compiling and generating various reports.
• Attends weekly 1:1 meeting with the Director of Student Life.
• Participates in weekly Student Life meetings.
• Available to students, coworkers, faculty, and staff outside of office hours as necessary.
• Maintains professionalism through appropriate business attire, communication, and actions.
  

  Office Management

• Manage the Student ID station
  o Make Student IDs
  o Coordinate regular maintenance of Student ID printer
  o Order Student ID supplies as needed
• Retrieve and sort incoming mail.
• Organize and maintain digital file system in Microsoft Sharepoint.
• Greet all visitors, screen as needed, and direct to appropriate area or person.
• Order and maintain inventory of office supplies.
• Conducts health and safety checks as needed on a case-by-case basis.
• Reports maintenance needs and safety and security issues to the Maintenance Department and/or other appropriate offices/third-party vendors.

• Summer Operations

• Supports the New Student Orientation team by creating a welcoming and inviting environment.
• Collaborates with summer camps and conferences, serving as a primary point of contact with stakeholders who wish to use the game room.
• Works with Upward Bound and serves as a point of contact.
• Assist with summer walk-In tours.
• Provides additional assistance for the Dean of Students’ office during peak times.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associate’s degree (A. A.) or equivalent from two-year college or technical school (preferred, but not required); or five year related experience and/or training; or equivalent combination of education and experience. Proficiency with Windows and Microsoft Office are required. Knowledge of additional software and the general computer proficiency are a plus.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to faculty and other employees of the college.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute basic statistics, compute rate, ratio, and percent and to draw and interpret graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to type, use phones, and file forms; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; kneel, and, stoop. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and peripheral vision.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

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