Student HR Assistant: Onboarding & I-9 Specialist

The New School; Chicago (IL); Hybrid; USD 23,000 - 29,000; Part time

Job summary

The New School is seeking a Student Assistant Specialist to support HR operations in a hybrid role. You will help respond to inquiries, assist with hiring and I-9 verifications, and coordinate onboarding for student workers at our university.

The role emphasizes customer service and timely communication with hiring managers and campus partners. Minimum qualifications include 1–2 years of related work, strong written communication, HR policy familiarity, and a Federal Work Study Award.

Qualifications

• One to 2 years of related professional-level work experience; OR equivalent work experience
• Effective written communication and customer service skills
• General working knowledge of HR policies, procedures, and practices
• Demonstrated ability to effectively balance multiple tasks and inquiries
• Federal Work Study Award

Responsibilities

• Student Hire Processing & Onboarding: review submissions for accuracy and completeness; track onboarding requirements; communicate with hiring managers and campus partners.
• I-9 & Verification Compliance: assist with section two of Form I-9; update the I-9 appointment log and communications to new hires.
• Customer Service & Support: monitor HR inboxes; resolve general inquiries with professionalism; assist with request form entry.

Skills

Customer service

Written communication

HR policies

Multi-tasking

Education

Federal Work Study Award

Job description

The New School is seeking a Student Assistant Specialist to support HR operations in a hybrid role. You will help respond to inquiries, assist with hiring and I-9 verifications, and coordinate onboarding for student workers at our university.

The role emphasizes customer service and timely communication with hiring managers and campus partners. Minimum qualifications include 1–2 years of related work, strong written communication, HR policy familiarity, and a Federal Work Study Award.