Student Hourly-Office Assistant

University of Kansas; Lawrence (KS); On-site; USD 17,000 - 22,000; Part time

Job summary

University of Kansas Lawrence Campus seeks an Office Assistant to support the University Academic Support Centers. You may be assigned to one or more Centers based on scheduling needs and your availability.

Daily responsibilities include assisting office visitors, answering phone inquiries, delivering mail across campus, coordinating calendars, and supporting professional staff with routine clerical tasks and event setup when needed.

Qualifications

• Prior experience in an office/customer service setting.
• Experience with handling high volumes of calls or visitors is a plus.
• Commitment to supporting KU students in accessing UASC services.
• Experience presenting information at events is helpful.

Responsibilities

• Assisting office visitors, answering phone inquiries, managing the calendar and appointments of multiple professional staff.
• Assisting with special projects based on which Center you are staffing.

Skills

Office experience

Customer service

Communication

confidentiality

Job description

As an Office Assistant, you will provide general office support to administrative assistants and professional staff in the University Academic Support Centers. You may be assigned to work in one or more Centers based on scheduling needs and your availability. Daily responsibilities include assisting office visitors, answering phone inquiries, delivering mail across campus, managing the calendar and appointments of multiple professional staff, and assisting with special projects based on which Center you are staffing. The ideal candidate will possess the ability to work with a wide range of students, faculty, and staff as well as maintain confidentiality and sensitivity to the needs of those utilizing UASC services.

Job Description

85%-

• Assisting office visitors, answering phone inquiries, managing the calendar and appointments of multiple professional staff;

15%-

• Assisting with special projects based on which Center you are staffing.

Preferred Qualifications

• Prior experience in an office/customer service setting, as evidenced by application materials.
• Previous experience working with basic office procedures, including experience with heavy volumes of phone traffic, as evidenced by application materials.
• Previous experience and comitment to supporting KU students in accessing UASC services, as evidenced by application materials and interview.
• Experience with tabling events, information fairs, and properly presenting information, as evidenced by application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

• Department: University Academic Support Ct
• Primary Campus: University of Kansas Lawrence Campus