Student Office Assistant KU Band - Pool

University of Kansas; Lawrence, Northern (KS, KY); Hybrid; USD 1,653,000 - 2,066,000; Part time

Job summary

University of Kansas Band is seeking a student assistant to provide friendly front desk service to students, faculty, staff, and visitors on the KU Campus. The role supports the KU Band administrative office with clerical tasks, data entry, and greeting visitors.

The position also assists with recruitment and inventory management, event coordination, and other duties as assigned to support the department’s goals. The role is hourly and on-campus with no remote work option stated.

Qualifications

• Undergraduate School of Music major at the University of Kansas with a 3.0 GPA or higher.
• Excellent written communication skills as indicated on application materials.

Responsibilities

• Provide excellent customer service at the front desk for KU Band students, faculty, staff, and visitors.
• Answer phones and greet visitors; perform general clerical tasks.
• Data entry and word processing; maintain accurate records and documentation.
• Coordinate internal and external communications; support office operations as needed.
• Assist faculty as needed or requested.

Skills

GPA 3.0+

Excellent written communication

Customer service

Data entry

Education

Undergraduate student in KU School of Music

Tools

Word processing

Phone/visitor greeting

Job description

The student assistant’s role is to provide excellent customer service to KU Band students, faculty, staff, and visitors at the front desk. This position supports the KU Band administrative office with general office duties, including answering phones and greeting visitors, word processing, filing, copying, data entry, mailing, and other tasks as assigned. Additionally, the student assistant provides faculty support as needed or requested.

Job Description

60%- Administrative & Clerical Support

• Perform general clerical tasks, including data entry and word processing.
• Respond to inquiries via phone, email, and in person.
• Prepare and maintain accurate records and documentation.
• Coordinate internal and external communications.
• Complete errands and support office operations as needed.

25%- Recruitment & Inventory Management

• Assist with recruitment activities, including scheduling interviews and maintaining candidate records.
• Monitor and manage inventory of office and recruitment materials.
• Ensure timely ordering and replenishment of supplies.

10%- Event Coordination

• Support planning and execution of events, meetings, and recruitment activities.
• Assist with logistics, setup, and on-site coordination.

5%- Other Duties

• Perform additional tasks and responsibilities as assigned to support departmental goals.

Required Qualifications

• Undergraduate School of Music major at the University of Kansas with a 3.0 GPA or higher, as indicated on application materials.
• Excellent written communication skills, as indicated on application materials.

Preferred Qualifications

• Candidate must have enrolled in and received a grade of B or above in at least one BAND 400-level course as a KU student, as indicated in application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

• Primary Campus: University of Kansas Lawrence Campus