OASIS Clinic Student Hourly Office Assistant

University of Kansas; Lawrence (KS); On-site; USD 17,000 - 22,000; Part time

Job summary

The University of Kansas, within the OASIS Clinic of the School of Education and Human Sciences, seeks a Student Hourly Office Assistant. This customer-service oriented role supports front-desk operations and a range of departmental tasks for faculty, staff, and visitors.

Ideal candidates will have strong interpersonal and organizational skills and be available to work between 10 am–7 pm for at least 16 hours per week. Work-study eligibility is possible but not required.

Qualifications

• Must be enrolled in no fewer than 6 credit hours during the semester term.

Responsibilities

• Receive guests at front desk by greeting, directing, and guiding them.
• Answer calls and emails; notify clinicians of messages.
• Assist faculty, staff, students, and guests with tasks and questions.
• Familiarity with Excel, Word, Adobe; assist with email distribution; organize testing closet.

Skills

Customer service

Interpersonal skills

Communication

Organizational skills

Education

Graduate Student

Tools

Excel

Microsoft Word

Adobe

Job description

OASIS Clinic Student Hourly Office Assistant

Position Overview

KU School of Education and Human Sciences, OASIS Clinic is hiring a Student Hourly Office Assistant. The position is customer service focused and includes assisting with a variety of departmental office duties. The ideal candidate will possess strong interpersonal, communication, and organizational skills.
Candidate must be able to work between 10 am-7pm for a minimum of 16 hours per week. May be work-study eligible, but not required.

Job Description

60%: Performing in a customer service capacity

• Receive guests at front desk by greeting, welcoming, and directing them


• Answer incoming phone calls and respond to emails, notify appropriate clinicians of messages.


• Assist faculty, staff, students, and guests with tasks and address their questions.

40%: Perform clerical tasks

• Requires familiarity with Excel, Microsoft Word, Adobe.


• Assisting with email distribution.


• Assisting with office supply distribution and organization of testing closet.


• Photocopying and scanning documents for faculty and staff.


• Receive, organize, file, distribute, and destruction of confidential documents and research data as appropriate.


• Assisting with the departmental media library, checking in/out materials, keeping accurate logs.


• Assist with departmental functions and events including orientations, visitations, accreditation site visits, and luncheons.


• Prepare orientation and visitation folders for potential students, incoming graduate students, and teaching assistants.

Preferred Qualifications

• Graduate Student

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

• Primary Campus: University of Kansas Lawrence Campus