Clinic Assistant

University of Miami; Coral Gables (FL); On-site; USD 17,000 - 22,000; Part time

Job summary

University of Miami in Coral Gables, FL seeks a part-time Clinic Assistant to support patient care units with clerical and administrative duties.

Responsibilities include chart processing, ordering supplies, coordinating with therapists, and ensuring patient safety and smooth daily operations. Evening, night, and weekend availability may be required. This role emphasizes accuracy, discretion, and teamwork within the Department of Physical Therapy.

Qualifications

• High school diploma or equivalent.
• Minimum 6 months of relevant experience.
• Ability to work evenings, nights, and weekends as necessary.
• Ability to handle confidential information with discretion.
• Commitment to the University's core values.
• Ability to work independently and/or in a collaborative environment.

Responsibilities

• Assembles, completes, and processes patients' charts and keeps records accurately identified.
• Transcribes doctors' orders and checks charts for completeness.
• Orders unit supplies and maintains inventory.
• Assists with receiving, distributing, and sorting supplies.
• Obtains lab and x-ray reports and notifies doctors of results.
• Uses IDX RIS/PACS to track patient arrival times and informs front desk of delays.
• Greets patients, verifies information, and guides to dressing rooms.
• Documents equipment issues and reports to staff.
• Copies patient paperwork and routes originals to front desk and reading rooms.
• Receives calls and responds to inquiries from visitors.
• Reports unusual incidents to supervisory personnel.

Skills

Clerical skills

Communication

Multitasking

Attention to detail

Education

High school diploma or equivalent

Job description

The Department of Physical Therapy is currently seeking a part time Clinic Assistant to work in Coral Gables, FL.

The Clinic Assistant performs a variety of clerical duties associated with patient care unit operations. Further, the incumbent handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results.

CORE JOB FUNCTIONS

• Assembles, completes, and processes patients' charts, and keeps patient records accurately identified.
• Transcribes doctors' orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction.
• Orders unit supplies to maintain inventory of the unit's equipment stock and supplies.
• Assists with receiving, distributing, and sorting supplies brought to the unit.
• Obtains laboratory and x-ray reports and notifies doctors of results.
• Utilizes IDX RIS/PACS to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule.
• Greets patients upon arrival and verifies patient information.
• Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person.
• Documents all equipment issues and reports to appropriate managing staff.
• Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms.
• Receives telephone calls and responds to inquiries from visitors.
• Reports unusual incidents in a timely manner to appropriate supervisory personnel.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Education: High school diploma or equivalent
• Experience: Minimum 6 months of relevant experience
• Any relevant education, certifications and/or work experience may be considered.
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University's core values.
• Ability to work independently and/or in a collaborative environment.

DEPARTMENT ADDENDUM

• Department Specific Functions: Assists the physical and occupational therapists with treatment procedures as directed.
• Communicate with departmental team, nursing and physician staff as needed and as directed by therapists.
• Participate in quality and safety improvement activities.
• Correctly sets up, prepares and administers modalities for patient treatment as directed and supervised by therapists.
• Correctly and courteously positions patients for treatment as directed by therapists.
• Follows designated instructions on safety procedures and precautions when assisting with patient treatment.
• Verbally report significant information or changes in a patients' condition to the appropriate therapist immediately.
• Maintain a safe and clean work area in the clinic.
• Maintain appropriate equipment logs (ie, temperature for hydrocollator, freezer, etc.)
• Maintain appropriate water levels in the hydrocollator daily.
• Stock linen and prepare treatment areas between patients throughout the day.
• Clean treatment tables, mats, exercise equipment, thermal modalities, etc. such that there is no accumulation of dust, dirt or debris.
• Punctual attendance for all scheduled shifts.
• Requests for time off are made one month in advance.
• Documents all equipment issues and reports to appropriate managing staff.
• Reports unusual incidents in a timely manner to appropriate supervisory personnel.

DEPARTMENT SPECIFIC QUALIFICATIONS

• Education: College education / bachelor's degree in a related field preferred#ED-LI1

University of Miami offers competitive salaries and a comprehensive benefits package includes medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Part time Employee Type: Temporary Pay Grade: H2