Student-Facing Administrative Specialist, Career Center

Planet Group (United States); New York (NY); On-site; USD 34,000 - 37,000; Full time

Job summary

Planet Group is seeking an Administrative Assistant in New York, NY for a 3+ month assignment with potential for temp to perm. The role supports the SIPA Career Advancement Center, coordinating appointments and assisting with daily office operations.

The ideal candidate has at least two years of related office experience, strong customer service and excellent communication in a student-facing environment, and proficiency with MS Office and Google suites.

Qualifications

• Two years of related office experience required.
• Excellent interpersonal and customer service skills.
• Comfortable in a highly student-facing environment with in-person interactions.
• Proficient with MS Office and G-Suite programs.
• Highly organized, reliable, and able to balance multiple demands.
• Team player with professional and helpful communication.

Responsibilities

• Acts as first point of contact for students, alumni, and employers via email and phone.
• Coordinates appointments through SIPA Connect and manages scheduling.
• Processes academic requirements, internships, and related documentation.
• Assists with CPT reviews and coordination with ISSO as needed.
• Tracks engagement metrics and reports employer data.
• Manages conference room bookings and staff meetings.
• Reconciles expenses and manages office supplies.
• Provides technical support for SIPA Connect and internship databases.
• Drafts internal and external communications and supports events.

Skills

Interpersonal skills

Customer service

Student-facing communication

Education

High School diploma or equivalent

Bachelor's degree (strongly preferred)

Tools

MS Office (Word, Excel, PowerPoint)

G-Suite (Gmail, Drive, Sheets, Docs)

Job description

Planet Group is seeking an Administrative Assistant in New York, NY for a 3+ month assignment with potential for temp to perm. The role supports the SIPA Career Advancement Center, coordinating appointments and assisting with daily office operations.

The ideal candidate has at least two years of related office experience, strong customer service and excellent communication in a student-facing environment, and proficiency with MS Office and Google suites.