Part-Time Administrative Specialist – NYC Office

GEP; New York (NY); On-site; USD 30,000 - 34,000; Part time

Job summary

GEP in New York, NY is seeking a reliable Part-Time Administrative Associate to provide day-to-day office support at our New York office. This on-site role covers front-office duties, meetings, and travel logistics during a 3-month trial.

The ideal candidate is organized, detail-oriented, and comfortable interacting with employees, executives, clients, and visitors. The position is up to 25 hours per week with potential extension based on performance and business needs.

Qualifications

• Prior experience in administrative/office roles.
• Strong communication skills.
• Highly organized with ability to multitask.
• Experience supporting executives and leadership.
• Detail-oriented with proactive mindset.
• Flexible and able to adapt to varied tasks.
• On-site availability up to 25 hours per week.
• Proficient with MS Office, Outlook, and Teams.

Responsibilities

• Manage incoming calls, inquiries, visitors, and general office communications.
• Coordinate office mailings, shipments, and timely distribution of mail.
• Maintain inventory of office and kitchen supplies and reorder as needed.
• Coordinate client and internal meetings, including room setup and catering.
• Support employee transfers and travel arrangements, including accommodations and transport.
• Handle ad hoc facilities tasks and coordination of company properties.
• Provide general administrative support to leadership and staff.

Skills

Administrative experience

Communication

Organization

Executive support

Attention to detail

Proactive

MS Office

Tools

Microsoft Office

Outlook

Teams

Job description

GEP in New York, NY is seeking a reliable Part-Time Administrative Associate to provide day-to-day office support at our New York office. This on-site role covers front-office duties, meetings, and travel logistics during a 3-month trial.

The ideal candidate is organized, detail-oriented, and comfortable interacting with employees, executives, clients, and visitors. The position is up to 25 hours per week with potential extension based on performance and business needs.