Student Data & Front Office Coordinator

Ambition Prep; Jackson (MS); On-site; USD 16,531 - 22,041; Part time

Job summary

Ambition Preparatory Charter School is seeking a Front Office Assistant to manage student administration systems, coordinate MSIS submissions, and support daily school operations. The role requires building a welcoming front desk presence, accurate data handling, and strong communication with staff and families.

The position is hourly with responsibility to the Office Manager/DOO. A formal office administration qualification and 1–2 years of experience are preferred, along with proficiency in

Qualifications

• Formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience with customer service.
• Ability to observe business etiquette and maintain a professional appearance.
• Experience working with word processing, spreadsheets, and emails, including Google suites.
• Strong and exceptional technical and data computer skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.

Responsibilities

• Serves as SAM system administrator and primary contact; assists with SAM training; inputs and maintains data; runs site-specific queries/reports.
• Leads MSIS processes, ensures compliance with reporting requirements, provides training and support, troubleshoots data issues, coordinates with district/state personnel, ensures timely data submission.
• Serves as secretary/receptionist for building principal; organizes, manages, and supervises office operations and personnel; provides administrative support.
• Opens, sorts, and routes mail, packages and deliveries.
• Assists with attendance, tardiness, breakfast counts, and dismissals; schedules students and changes schedules as directed.
• Maintains list of students who receive DHS assistance.
• Requests, sends, and maintains student records and documents.
• Collects and receipts money, maintains bookkeeping, and prepares funds for deposit.
• Answers, screens, and forwards telephone calls.
• Schedules and confirms appointments, meetings, and events.
• Welcomes families and visitors professionally.
• Copies, scans, and files documents.
• Performs other duties as requested.

Skills

Customer service

Interpersonal skills

Professional appearance

Data and computer skills

Etiquette and professionalism

Education

Office administration qualification

Tools

Google Suites

Word processing

Spreadsheets

Job description

Ambition Preparatory Charter School is seeking a Front Office Assistant to manage student administration systems, coordinate MSIS submissions, and support daily school operations. The role requires building a welcoming front desk presence, accurate data handling, and strong communication with staff and families.

The position is hourly with responsibility to the Office Manager/DOO. A formal office administration qualification and 1–2 years of experience are preferred, along with proficiency in