Office Assistant

Ambition Prep; Jackson (MS); On-site; USD 16,531 - 22,041; Part time

Job summary

Ambition Preparatory Charter School is seeking a Front Office Assistant to manage student administration systems, coordinate MSIS submissions, and support daily school operations. The role requires building a welcoming front desk presence, accurate data handling, and strong communication with staff and families.

The position is hourly with responsibility to the Office Manager/DOO. A formal office administration qualification and 1–2 years of experience are preferred, along with proficiency in

Qualifications

• Formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience with customer service.
• Ability to observe business etiquette and maintain a professional appearance.
• Experience working with word processing, spreadsheets, and emails, including Google suites.
• Strong and exceptional technical and data computer skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.

Responsibilities

• Serves as SAM system administrator and primary contact; assists with SAM training; inputs and maintains data; runs site-specific queries/reports.
• Leads MSIS processes, ensures compliance with reporting requirements, provides training and support, troubleshoots data issues, coordinates with district/state personnel, ensures timely data submission.
• Serves as secretary/receptionist for building principal; organizes, manages, and supervises office operations and personnel; provides administrative support.
• Opens, sorts, and routes mail, packages and deliveries.
• Assists with attendance, tardiness, breakfast counts, and dismissals; schedules students and changes schedules as directed.
• Maintains list of students who receive DHS assistance.
• Requests, sends, and maintains student records and documents.
• Collects and receipts money, maintains bookkeeping, and prepares funds for deposit.
• Answers, screens, and forwards telephone calls.
• Schedules and confirms appointments, meetings, and events.
• Welcomes families and visitors professionally.
• Copies, scans, and files documents.
• Performs other duties as requested.

Skills

Customer service

Interpersonal skills

Professional appearance

Data and computer skills

Etiquette and professionalism

Education

Office administration qualification

Tools

Google Suites

Word processing

Spreadsheets

Job description

Ambition Preparatory Charter School is deeply committed to ensuring that every student in grades K-12 receives the high-quality education they deserve. Our mission is to provide students with the academic skills and self-discipline needed for college and life success through high-quality instruction, intensive academic supports, and hard work. We are a new college preparatory elementary and middle school serving the students of Jackson, MS.

Front Office Assistant

Hours: Hourly

Certification: No

Reports to: Office Manager/DOO

Responsibilities and Duties

• Serves as student administration management (SAM) system administrator and primary contact; assists with SAM training; ensures timelines are met; inputs and maintains required data on student administration management system; runs site specific queries/reports.
• Serve as the school's primary MSIS (Mississippi Student Information System) point of contact, leading all MSIS processes, ensuring compliance with Mississippi Department of Education reporting requirements, providing training and support to staff, troubleshooting data issues, coordinating with district and state personnel, and ensuring the timely and accurate submission of all required state data.
• Serves as secretary/receptionist for building principal; organizes, manages, and supervises office operations and personnel; performs a variety of administrative support functions regarding school personnel
• Opens, sorts, and routes mail, packages and special deliveries to appropriate individuals and departments.
• Assists with handling attendance, tardiness, breakfast count, and dismissals of students; schedules students and changes student schedules as directed.
• Maintains list of students who receive assistance from the Department of Human Services.
• Request, send, and maintain student records and other documents.
• Collects and receipts all money, maintains proper bookkeeping, and prepares funds for deposit.
• Answer, screen, and forward telephone calls.
• Schedule and confirm appointments, meetings, and events.
• Welcome and assist families and visitors in a friendly and professional manner.
• Copy, scan, and file documents.
• Performs other related duties as requested or assigned.

Desired and Required Experience

• Formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience with customer service
• Ability to observe business etiquette and maintain a professional appearance
• Experience working with word processing, spreadsheets, and emails, including Google suites
• Strong and exceptional technical and data computer skills
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.

Desired Characteristics

• Unwavering commitment to Ambition Prep’s mission, students, families, and community.
• The belief that all students can learn at a high level, regardless of race, culture, or socioeconomic status.
• Ability to multi-task and work with an ambiguous, fast-moving, start-up environment.
• Team player: demonstrates maturity, growth mindset, strong work ethic, follow through and flexibility.
• Ability to take constructive feedback and quickly incorporate feedback.
• Innovative, creative, organized and willing to take risks.

Compensation

Ambition Preparatory Charter School offers competitive salary and benefits commensurate with experience. Ambition Preparatory Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, pregnancy or veteran status.

Disclaimer

Disclaimer: This job description describes the general nature and level of work being performed by individuals hired into this job. This is not intended to be an exhaustive list of all responsibilities and duties required. Ambition Prep reserves the right to change any or all content of this job description based on business needs.