School Front Office & Data Coordinator

ambition-prep-careers; Jackson (MS); On-site; USD 16,531 - 22,041; Part time

Job summary

Ambition Preparatory Charter School in Jackson, MS, is seeking a Front Office Assistant to manage student information systems and support office operations at the front desk.

The role requires a Bachelor’s degree (preferred) with 1–2 years of related experience. You will serve as the SAM system admin, MSIS lead, and receptionist, ensuring accurate data, timely submissions, and a welcoming environment for families and staff.

Qualifications

• Bachelor’s degree preferred for the role.
• Formal qualification in office administration or secretarial work.
• 1–2 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience with customer service and professional etiquette.
• Proficiency with word processing, spreadsheets and emails.

Responsibilities

• Serve as SAM system administrator and primary contact; assists with SAM training; ensures timelines are met; inputs and maintains required data on student administration management system; runs site specific queries/reports.
• Serve as MSIS point of contact, leading all MSIS processes, ensuring compliance with reporting requirements, providing training and support to staff, troubleshooting data issues, coordinating with district/state personnel, and ensuring timely submission of state data.
• Serves as secretary/receptionist for building principal; organizes, manages, and supervises office operations and personnel; provides administrative support.
• Opens, sorts, and routes mail, packages, and deliveries to appropriate individuals.
• Assists with attendance, tardiness, breakfast count, and dismissals; schedules students and changes schedules as directed.
• Maintains list of students who receive DHS assistance and handles records
• Collects and receipts money, maintains bookkeeping, prepares deposits.
• Answers and forwards telephone calls; schedules appointments; welcomes visitors.

Skills

Welcoming environment

Customer service

Professional appearance

Interpersonal skills

Communication skills

Word processing

Spreadsheets

Google suites

Attention to detail

Education

Bachelor’s degree (preferred)

Office administration/secretarial training

Tools

Google suites

Job description

Ambition Preparatory Charter School in Jackson, MS, is seeking a Front Office Assistant to manage student information systems and support office operations at the front desk.

The role requires a Bachelor’s degree (preferred) with 1–2 years of related experience. You will serve as the SAM system admin, MSIS lead, and receptionist, ensuring accurate data, timely submissions, and a welcoming environment for families and staff.