School-Based Administrative Assistant I: Front Office & Data

Young World Physical Education; Aldie (VA); On-site; USD 30,307 - 33,062; Full time

Job summary

Young World Physical Education is seeking a general clerical and administrative assistant to support daily school office operations. The role involves routine data entry, filing, mail handling, and greeting visitors in a professional setting.

The position requires a high school diploma or GED and strong organizational and communication skills. Candidates should be comfortable with standard office equipment and basic arithmetic for daily tasks.

Qualifications

• High School Diploma or GED required.
• Ability to operate a computer, printer, scanner, fax machine, phone system, shredder and other general office equipment.
• Good organizational, human relations, and communication skills.
• Working knowledge of general English vocabulary, spelling, and arithmetic.

Responsibilities

• Responds to request for information made from the public, parents, staff, and other interested parties.
• Answers routine questions; directs callers/visitors to appropriate location or staff member.
• Prepares a variety of routine correspondence, logs, information, paperwork, invoices, forms and other related information to ensure accuracy and completeness.
• Receives, sorts and distributes a variety of correspondence, deliveries and mail.
• Files electronic and hard‑copy documents alphabetically, numerically or by other prescribed methods established with filing systems.
• Performs routine database maintenance duties including entering data into computerized database programs and systems, editing and correcting data; may produce reports, lists, summaries and other documents that are printed out and distributed.
• Reviews and maintains calendars for school staff; schedules appointments and or meetings; updates bulletin boards; maintains reference files/materials/logs, and other office records.
• May notify central office staff, school staff and other parties of informational matters requiring their attention.
• Supports library clerical work including managing library materials; maintaining current records; printing overdue notices; assists library users in locating materials and using equipment such as readers, projectors, index files, card catalogs and computers.

Skills

General office skills

Data entry

Computer operation

Organizational skills

Communication skills

English vocabulary

Education

High School Diploma or GED

Tools

Office equipment

Job description

Young World Physical Education is seeking a general clerical and administrative assistant to support daily school office operations. The role involves routine data entry, filing, mail handling, and greeting visitors in a professional setting.

The position requires a high school diploma or GED and strong organizational and communication skills. Candidates should be comfortable with standard office equipment and basic arithmetic for daily tasks.