Admissions Operations Coordinator

Noorda College of Osteopathic Medicine; Provo (UT); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Health Insurance Plans

Health Savings Account

Flexible Spending Account

Dental & Vision Plans

Disability Insurance (Short & Long)

Job summary

Noorda College of Osteopathic Medicine in Utah is seeking an Admissions Operations Coordinator to streamline the medical school admissions process from inquiry to enrollment. You will manage applicant data, coordinate milestones, and provide top-notch communication and support.

You will support scheduling, documentation review, and interview logistics while ensuring compliance and accurate data entry across systems.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Customer service experience and professional demeanor.
• Ability to manage sensitive information with discretion.
• Experience with data systems and tracking tools.
• Comfortable working both independently and collaboratively.

Responsibilities

• Serve as a primary point of contact for prospective students and respond to inquiries professionally.
• Maintain calendars, meetings, and communications for the Admissions team.
• Track application progress, review documentation, and ensure admissions requirements are met.
• Coordinate interview logistics including scheduling, communications, and materials.
• Manage data entry and accuracy across admissions systems.
• Monitor enrollment documents, prerequisite completion, and onboarding steps.
• Assist in planning and executing admissions events (virtual and in-person).
• Support application scoring workflows and track deadlines.
• Collaborate with internal teams to ensure efficient processes.
• Contribute to cycle planning, reporting, and process improvements.

Skills

Organizational skills

Communication

Customer service

Discretion with sensitive information

Data systems & tracking tools

Independent & collaborative work

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Google Workspace

Box

Smartsheet

Canva

Job description

Noorda College of Osteopathic Medicine is seeking a highly organized and service-oriented Admissions Operations Coordinator to support the daily operations of our medical school admissions process! This role plays a vital part in ensuring a seamless experience for applicants—from their first inquiry to enrollment—by managing applicant data, coordinating key admissions milestones, and providing top-notch communication and support!

Key Responsibilities

• Serve as a primary point of contact for prospective students—responding to inquiries with professionalism and care
• Maintain calendars, meetings, and communications for the Admissions team
• Track application progress, review documentation, and ensure compliance with admissions requirements
• Coordinate interview logistics including scheduling, communications, and materials
• Manage data entry and accuracy across admissions systems
• Monitor enrollment documents, prerequisite completion, and onboarding steps
• Assist in planning and executing admissions events (virtual and in-person)
• Support application scoring workflows and track important deadlines
• Collaborate with internal teams and stakeholders to ensure efficient processes
• Contribute to ongoing cycle planning, reporting, and process improvements

Qualitifiations

Minimum Qualifications

• Bachelor’s degree or equivalent work experience
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal abilities
• Customer service experience and professional demeanor
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to manage sensitive information with discretion
• Experience with data systems and tracking tools
• Comfortable working both independently and collaboratively

Preferred Qualifications

• Previous experience in higher or medical education admissions
• Event planning or coordination experience
• Familiarity with CRM systems, Box, Smartsheet, or Canva

Physical & Scheduling Requirements

• Able to lift up to 25 lbs. for event setup/teardown
• Availability for occasional evening or weekend events
• Ability to sit for extended periods and work at a computer
• On-site support during events requiring walking and standing

Work Environment

• On-site, in office

Salary & Benefits

• Competitive salary range of $50,000 - $52,000/per year commensurate with experience and education
• Generous benefits package with many choices and options:
• Health Insurance Plans (various options)
• Health Savings Account
• Flexible Spending Account
• Dental & Vision Plans
• Short-Term & Long-Term Disability Insurance
• 401(k) Matching
• Basic Life & Supplemental Life Insurance
• Employee Assistance Program (EAP)
• Other Employee Perks

Why Join Us

• This position offers a meaningful opportunity to contribute to the future of medical education while growing your skills in admissions, data management, and event coordination.

Noorda College of Osteopathic Medicine is an Equal Opportunity Employer and does not discriminate against individuals in any phase of the application or employment phase on the basis of race, religion, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, ancestry, physical or mental disability, medical condition including medical characteristics, marital status, veteran status, economic status, genetic identification, political belief, or any other classification protected by applicable local, state or federal laws. We encourage applications from candidates of all backgrounds, experiences, and perspectives. The College adheres to all relevant government statutes, and state and federal laws.