Student Assistant - Accounting Support

Theuniversityunion; Sacramento (CA); On-site; USD 23,000 - 30,000; Part time

Job summary

The California Department of Motor Vehicles (DMV) is seeking a student assistant to work in the Reconciliation and Financial Reporting Unit. This role offers hands-on experience in core accounting skills, including monthly reconciliations, financial reporting, and supporting various operational functions.

The position is part-time, non-benefited, and housed at the DMV headquarters in Sacramento, with a schedule of up to 24 hours per week during the academic year and up to 40 hours during breaks.

Qualifications

• Student status required (undergrad or grad).
• Must submit unofficial transcripts when applying.
• Ability to work cooperatively with others.
• Maintain consistent and regular attendance.
• Ability to take direction and follow through independently.
• Basic familiarity with spreadsheets and the ability to learn new software quickly.

Responsibilities

• Assist in reconciling General Ledger accounts.
• Assist in monthly reconciliation of funds.
• Assist in preparing monthly revenue reports.
• Assist in various cashier-related duties.
• Assist in determining the accuracy of automated reports.
• Assist in preparation of year-end financial reports.
• Other duties as required.

Skills

Spreadsheets

Software learning

Teamwork

Attendance reliability

Education

Accounting

Business Administration

Tools

Excel

Job description

• Base Pay $16.90 - $21.66 / Hour
• Job Category Part-time, Off-campus , Department of Motor Vehicles
• Employee Type Student Assistant
• Manage Others No

Description

The California Department of Motor Vehicles (DMV) is seeking to hire a student assistant to work under in the Reconciliation and Financial Reporting Unit. This position is an excellent opportunity to get hands‑on experience on the core accounting skills to prepare you for a great start in an accounting career. The student assistant will assist in the monthly reconciliation of various funds, support various operational functions in the unit and learn a great deal about government accounting, accounting systems, and financial reporting.

Requirements

Conditions of Employment

This is a part‑time, temporary, non‑benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre‑employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre‑employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi‑state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting; Business Administration or any related field.

Work Schedule

During school, a total of 24 hours per week, Monday – Friday, between 8:00 AM – 5:00 PM. During breaks, Monday - Friday 8:00 AM to 5:00 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 to $21.66 per hour.

Minimum Qualifications

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Must submit transcripts (unofficial transcripts gladly accepted). Only the most qualified applicants will be interviewed.
• Ability to work cooperatively with others.
• Maintain consistent and regular attendance.
• Ability to take direction as well as initiative to follow through and complete assignments independently.
• Basic familiarity with spreadsheets and the ability to learn new software quickly.

Preferred Qualifications

• Accounting experience preferred.

Duties and Responsibilities

• Assist in reconciling various General Ledger accounts.
• Assist in preparing monthly reconciliation of various funds.
• Assist in preparing monthly revenue reports.
• Assist in various cashier-related duties.
• Assist in determining the accuracy of various automated reports.
• Assist in the preparation of year‑end financial reports.
• Other duties as required.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand‑eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

The office is located at the DMV headquarters in Sacramento.

Summary

The CA Department of Motor Vehicles' (DMV) vision is to be a trusted leader in delivering innovative services. This vision is supported by its mission to proudly serve the public by licensing drivers, registering vehicles, securing identities, and regulating the motor vehicle industry.

• Agency/Department Motor Vehicles, Dept of