Student Assistant - Accounting & Reconciliation

Theuniversityunion; Sacramento (CA); On-site; USD 23,000 - 30,000; Part time

Job summary

University Enterprises, Inc. is seeking a student assistant for the California DMV in Sacramento. The role supports the Special Funds Unit, Financial Services Branch, reconciling programs and preparing schedules, remittance advices, and journal entries.

The position is part-time, non-benefited, with flexible hours, requiring enrollment in six-semester units or nine quarter units as an undergraduate or four-semester/ six-quarter units for graduate students. Office-based in DMV headquarters.

Qualifications

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications.
• Ability to work cooperatively with others.
• Maintain consistent and regular attendance.
• Exercise good judgment and ability to work independently.
• Strong verbal and written communication skills are required.
• Proficiency with Microsoft Office Suite including PowerPoint, Excel, Outlook, and Word. Strong attention to detail and reliable.
• Must possess good organizational skills.

Responsibilities

• Reconciling one or more programs of the Local Agency Collection Fund.
• Preparing claim schedules, remittance advices, journal entries, transaction requests, check requests, and maintain databases.
• Reviewing, analyzing, and reconciling program data to Oracle system to ensure revenue/deposits are properly accounted for.
• Processing stale-dated or undeliverable checks.
• Monitoring, investigating, and resolving errors posted by other departmental personnel.
• Processing suspense receipts and stop payment requests.
• Preparing transactions to allocate funds and correct or make adjustments.

Skills

Microsoft Office Suite

PowerPoint

Excel

Outlook

Word

Communication skills

Organizational skills

Attention to detail

Time management

Education

Accounting

Finance

Business Management

Tools

Oracle

Job description

• Base Pay $16.90 - $21.66 / Hour
• Job Category Part-time, Off-campus, Department of Motor Vehicles
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

Description

The California Department of Motor Vehicles (DMV) is seeking to hire a student assistant in the Special Funds Unit, Financial Services Branch to assist in reconciling one or more collection fund programs, prepare claim schedules, remittance advices, journal entries, and maintain databases.

Requirements

Conditions of Employment

This is a part‑time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre‑employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre‑employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi‑state employer. UEI only employs candidates who live and work in the state of California. If selected for the position, you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors / Fields of Study

Accounting, Finance, or Business Management.

Work Schedule

Flexible workdays and hours, 8:30 a.m. to 5 p.m. during school. Final work schedule will be determined by manager. This position is in office only at the DMV headquarters, Sacramento.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 – $21.66 per hour

Minimum Qualifications

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Ability to work cooperatively with others.
• Maintain consistent and regular attendance.
• Exercise good judgment and ability to work independently.
• Strong verbal and written communication skills are required.
• Proficiency with Microsoft Office Suite including PowerPoint, Excel, Outlook, and Word. Strong attention to detail and reliable.
• Must possess good organizational skills.

Preferred Qualifications

• Ability to quickly adapt to changes in priorities, assignments, and timelines.
• Work well under pressure in a fast‑paced environment.

Duties and Responsibilities

• Reconciling one or more programs of the Local Agency Collection Fund.
• Preparing claim schedules, remittance advices, journal entries, transaction requests, check requests, and maintain databases.
• Reviewing, analyzing, and reconciling program data (in databases and spreadsheets) to records posted to the Oracle system to ensure that the revenue or deposits of these programs are properly accounted for and made available for timely distribution to customers, local, and other jurisdictions.
• Processing stale-dated or undeliverable checks.
• Monitoring, investigating, and resolving errors posted by other departmental personnel.
• Processing suspense receipts and stop payment requests.
• Preparing transactions to allocate funds and correct or make adjustments.
• Other duties as required.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Summary

The California Department of Motor Vehicles' (DMV) vision is to be a trusted leader in delivering innovative services. This vision is supported by its mission to proudly serve the public by licensing drivers, registering vehicles, securing identities, and regulating the motor vehicle industry.

• Agency/Department Motor Vehicles, Dept of