Student Assistant – Accounts Receivable Administration

Theuniversityunion; Sacramento (CA); On-site; USD 25,000 - 34,000; Part time

Job summary

The California Department of Transportation (Caltrans) is seeking a student assistant in a learning capacity for a variety of supportive tasks in the Accounts Receivable branch. Regular attendance is essential as duties directly affect daily operations.

This is a part-time, temporary, non-benefited student position with eligibility requirements including enrollment in college and affiliation with Caltrans. Ability to pass pre-employment checks and reside in California is required.

Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications.
• Proof will be collected at the end of each Spring and Fall term.

Responsibilities

• Assist in the preparation of DMV search request forms to obtain current addresses related to abatement claims.
• Assist with filing, maintaining records, and sorting and distributing daily mail and emails.
• Document collection efforts using MS Word or Excel, detailing the date, method of communication, and actions taken to resolve issues.
• Prepare correspondence to debtors.
• Answer the Accounts Receivable hotline and support special projects as required.

Skills

MS Office

Communication skills

Follow instructions

Accounting procedures

Education

High school

Tools

MS Office

Job description

Job Details

• Base Pay $18.27 - $24.62 / Hour
• Job Category Part-time, Off-campus, Caltrans
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

Description

The California Department of Transportation (Caltrans) is seeking to hire a student assistant, in a learning capacity, for a variety of supportive tasks for the Accounts Receivable branch. Regular and punctual attendance is essential, as the duties performed directly impact the daily operations of the branch.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting.

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$18.27 – $24.62 per hour.

Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.

Preferred Qualifications

• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.
• Ability to follow instructions, learn accounting procedures, communicate effectively and use MS Office.

Duties and Responsibilities

• In a learning capacity, the Student Assistant will be responsible for assisting in the preparation of DMV search request forms to obtain current addresses related to abatement claims, preparing abatement invoices, and assembles complete invoice packages.
• In a learning capacity, the Student Assistant will be responsible for assisting with filing, maintaining records, and sorting and distributing daily mail and emails.
• In a learning capacity, the Student Assistant will assist in documenting collection efforts using MS Word or Excel spreadsheets, detailing the date, method of communication, and actions taken to resolve issues.
• In a learning capacity, the Student Assistant will assist in preparing correspondence to debtors.
• In a learning capacity, the Student Assistant will assist with answering the Accounts Receivable hotline, directing customer phone calls, and supporting special projects as required.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Summary

Caltrans manages more than 50,000 miles of California’s highway and freeway lanes, provides inter-city rail services, permits more than 400 public-use airports and special-use hospital heliports, and works with local agencies. Caltrans carries out its mission of providing a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability, with six primary programs: Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center.

• Agency/Department Transportation, Dept of (Caltrans)