Student Assistant - Accounts Receivable - Reconciliation and Refunds

Theuniversityunion; Sacramento (CA); On-site; USD 23,000 - 31,000; Part time

Job summary

The California Department of Motor Vehicles (DMV) Sacramento headquarters seeks a part-time Student Assistant in the Financial Services Branch, Accounts Receivable team to process credit card refunds, perform monthly reconciliations, and prepare correspondence.

This in-office role requires enrollment in eligible coursework and majors in Accounting or Business Administration; schedule is Monday–Friday, 8:30 AM–5 PM, up to 24 hours per week.

Qualifications

• Enrolled in at least six semester units (undergrad) or four semester units (grad).
• Declared major must match the job posting (Accounting and/or Business Administration).
• Must be able to work in an in-office setting at DMV Sacramento headquarters.

Responsibilities

• Process credit card refunds and monthly reconciliations for AR accounts.
• Process cashier overages/shortages requested by field offices.
• Prepare written correspondence for reversals of discrepancy requests.
• Use Oracle AFS to post revenue corrections.
• Process check requests and post error card corrections to Series I terminals.

Skills

Attendance

Attention to detail

Independent work

Office equipment

Education

Accounting

Business Administration

Tools

Oracle AFS

Job description

• Base Pay $16.90 - $22.70 / Hour
• Job Category Part-time, Off-campus , Department of Motor Vehicles
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

Description

The California Department of Motor Vehicles (DMV) is seeking to hire a student assistant for the Financial Services Branch, Accounts Receivable team to process credit card refunds, perform monthly reconciliation for various accounts, prepare written correspondence to field office management, and cashier overage/shortage requests. This position is in office only at the DMV Sacramento headquarters.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. UEI only employs candidates who live and work in the state of California throughout the course of employment.

Prerequisites

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting and/or Business Administration.

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8:30 AM – 5 PM. The position is in office, DMV Sacramento headquarters. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 to $22.70 per hour.

Minimum Qualifications

• Ability to maintain consistent and regular attendance, exercise good judgement, and be able to work independently.
• Attention to detail and reliable.
• Ability to operate various office machines, such as personal computers (PC's), copiers, scanners, mailing machines and printers.

Preferred Qualifications

• Ability to establish and maintain cooperative working and professional relationships.

Duties and Responsibilities

• Process credit card refunds and the monthly reconciliation process for Automated Billing Information Services account numbers, miscellaneous auto registrations accounts receivables (AR's) and compromise settlement agreement accounts.
• Process cashier overage and shortages requested from the field offices.
• Prepare written correspondence to field office management for reversals of discrepancy requests.
• Utilization of Oracle Automatic File System (AFS) to post revenue corrections.
• Process check requests, research and post error card corrections to Series I terminals.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Summary

DMV’svision is to be a trusted leader in delivering innovative services. This vision is supported by its mission to proudly serve the public by licensing drivers, registering vehicles, securing identities, and regulating the motor vehicle industry.

• Agency/Department Motor Vehicles, Dept of