Student Admissions & Records Clerk

State Center Community College District; Reedley (CA); On-site; USD 42,000 - 51,000; Full time

Job summary

State Center Community College District is seeking an Admissions and Records Assistant I to support student enrollment, registration and access to records. The role involves front desk duties, data entry, and processing documents while maintaining confidentiality of student information.

Under general supervision, you will assist current and prospective students, answer inquiries, and help with official records, petitions, and transcripts. This position is permanent and districtwide in California.

Qualifications

• High school diploma or GED and at least six months of clerical or customer service experience in an office with automated recordkeeping systems.
• Ability to maintain confidentiality of student records per FERPA and district policies.
• Familiarity with standard office software and recordkeeping procedures.

Responsibilities

• Handle front counter admissions and records tasks; assist students with registration, course changes, and payments.
• Enter student data into computer systems and verify information with third parties.
• Respond to phone, email, and web inquiries; provide information and deadlines to students.
• Prepare and distribute packets, process mail, and maintain filing systems.
• Assist with rosters and grades; support documentation and transcripts workflows.

Skills

Front desk experience

Data entry

Customer service

Office software

Recordkeeping

Education

High school diploma or GED

Job description

State Center Community College District is seeking an Admissions and Records Assistant I to support student enrollment, registration and access to records. The role involves front desk duties, data entry, and processing documents while maintaining confidentiality of student information.

Under general supervision, you will assist current and prospective students, answer inquiries, and help with official records, petitions, and transcripts. This position is permanent and districtwide in California.