Student Administrative & Programs Assistant

Santa Clara University; Palo Alto (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

Santa Clara University’s Retail Management Institute in Palo Alto is seeking a detail-oriented Student Assistant to provide administrative and program support. You will handle clerical tasks, scheduling, and front-desk coverage, while assisting with departmental programs and data management.

The role offers hands-on office experience, opportunities to coordinate events, and exposure to project support and customer service. Flexibility to work onsite with some evenings is expected.

Qualifications

• Strong organizational, time management and communication skills.
• Ability to work independently and collaboratively in a team setting.
• Detail-oriented, reliable and professional.
• Proficiency with Microsoft Office/Google Suite.

Responsibilities

• Greet visitors and students, provide information or assistance.
• Answer and direct phone calls and emails.
• Assist with scheduling meetings and maintaining calendars.
• Prepare, proofread, and organize documents and correspondence.
• Assist with planning and logistics for meetings, workshops, or events.
• Maintain and update program files, databases, and online resources.
• Assist with basic website updates and development.
• Provide customer service to students, staff, and external partners.
• Collect and organize data for reporting.
• Assist with special projects and other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Independent worker

Team collaboration

Education

Tools

Microsoft Office

Google Suite

Job description

Santa Clara University’s Retail Management Institute in Palo Alto is seeking a detail-oriented Student Assistant to provide administrative and program support. You will handle clerical tasks, scheduling, and front-desk coverage, while assisting with departmental programs and data management.

The role offers hands-on office experience, opportunities to coordinate events, and exposure to project support and customer service. Flexibility to work onsite with some evenings is expected.