Administrative & Programs Student Assistant (Onsite, Flexible)

Santa Clara University; Santa Clara (CA); On-site; USD 24,000 - 34,000; Part time

Job summary

Santa Clara University’s Retail Management Institute is seeking a Student Assistant – Administrative & Program Support. The role provides essential clerical support, scheduling, and front-desk coverage to help operations run smoothly.

Ideal candidates are detail-oriented, organized students who can work independently and with a team, maintain confidential information, and use Microsoft Office or Google Suite. On-site hours are flexible up to 19 per week, including some evenings.

Qualifications

• Strong organizational, time management and communication skills.
• Ability to work independently and collaboratively in a team setting.
• Detail-oriented, reliable and professional.
• Proficiency with Microsoft Office/Google Suite.
• Ability to maintain confidentiality and handle sensitive information.
• Willingness to work onsite with a flexible schedule, including some evenings.
• Adhere to all policies as outlined in the Student Handbook.

Responsibilities

• Greet visitors and students, provide information or assistance.
• Answer and direct phone calls and emails.
• Assist with scheduling meetings and maintaining calendars.
• Prepare, proofread, and organize documents and correspondence.
• Assist with planning and logistics for meetings, workshops, or events.
• Maintain and update program files, databases, and online resources.
• Assist with basic website updates and development.
• Provide customer service to students, staff, and external partners.
• Collect and organize data for reporting.
• Assist with special projects and other duties as assigned

Skills

Organizational skills

Time management

Communication skills

Independent & collaborative work

Confidentiality

MS Office/Google Suite

On-site work

Tools

Microsoft Office

Google Suite

Job description

Santa Clara University’s Retail Management Institute is seeking a Student Assistant – Administrative & Program Support. The role provides essential clerical support, scheduling, and front-desk coverage to help operations run smoothly.

Ideal candidates are detail-oriented, organized students who can work independently and with a team, maintain confidential information, and use Microsoft Office or Google Suite. On-site hours are flexible up to 19 per week, including some evenings.