Student Administrative Assistant

CP02 Chatham College for Work Study Students; United States; On-site; USD 21,000 - 30,000; Part time

Job summary

Chatham University is seeking a Graduate Student Administrative Assistant to provide part-time administrative and operational support to the Dean’s Office, with a focus on visitor experiences, campus events, and admissions-related activities across Eden Hall and Shadyside.

The role collaborates with the Director of Academic Operations and Program Assistant, handling tours, recruitment events, mail, Localist entries, and general communications to maintain a welcoming, well-organized campus

Responsibilities

• Supports admissions-led events and recruitment activities by partnering with the ELM Admissions Recruiter to assist with prospective student visits, admissions events, and campus tour experiences.
• Serves as a Dean’s Office ambassador by coordinating and providing guided Eden Hall Campus tours for external stakeholders, including paid tour experiences, ensuring visitors receive a welcoming and informative introduction to the College and campus.
• Provides event support for larger College activities, including New Student Orientation, graduation celebrations, admissions events, and other high-volume events requiring additional administrative coordination.
• Provides event logistics support in coordination with the Director of Academic Operations and Program Assistant, including catering orders, IT tickets, Facilities setup requests, flyer creation, event materials, and other project details as assigned.
• Supports management of incoming correspondence through the official ELM College email account, including routing inquiries and distributing campus-wide communications as needed.
• Adds academic and student-led event information to Localist to support College communications and event visibility.
• Manages mail and packages at both the Shadyside and Eden Hall campus locations, including notifying individuals when packages arrive and assisting with distribution.
• Creates training tutorials and process walkthroughs to support continuity and onboarding for future Student Administrative Assistants.
• Participates in a brief performance review each semester in collaboration with the Director of Academic Operations.
• All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year. Student jobs do not automatically roll over to the next academic year or summer.

Job description

We value our students!

Graduate Student Administrative Assistant Locations: Eden Hall, Shadyside

Reports to: Director of Academic Operations

Position Summary:

The Student Administrative Assistant provides part-time administrative and operational support to the Dean’s Office, with a primary focus on visitor experiences, College events, and supplemental operational needs that support the College’s presence across both campuses. This role extends the capacity of the Director of Academic Operations and Program Assistant by assisting with admissions-related activities, external tours, large-scale events, communications, and routine administrative tasks that contribute to a welcoming and well-coordinated College environment.

Primary Responsibilities:

• Supports admissions-led events and recruitment activities by partnering with the ELM Admissions Recruiter to assist with prospective student visits, admissions events, and campus tour experiences.
• Serves as a Dean’s Office ambassador by coordinating and providing guided Eden Hall Campus tours for external stakeholders, including paid tour experiences, ensuring visitors receive a welcoming and informative introduction to the College and campus.
• Provides event support for larger College activities, including New Student Orientation, graduation celebrations, admissions events, and other high-volume events requiring additional administrative coordination.
• Provides event logistics support in coordination with the Director of Academic Operations and Program Assistant, including catering orders, IT tickets, Facilities setup requests, flyer creation, event materials, and other project details as assigned.
• Supports management of incoming correspondence through the official ELM College email account, including routing inquiries and distributing campus-wide communications as needed.
• Adds academic and student-led event information to Localist to support College communications and event visibility.
• Manages mail and packages at both the Shadyside and Eden Hall campus locations, including notifying individuals when packages arrive and assisting with distribution.
• Creates training tutorials and process walkthroughs to support continuity and onboarding for future Student Administrative Assistants.
• Participates in a brief performance review each semester in collaboration with the Director of Academic Operations.
• All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year. Student jobs do not automatically roll over to the next academic year or summer.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.