Student Administrative Aide 1 - School of Science & Engineering

Tulane University; New Orleans (LA); On-site; USD 17,000 - 22,000; Part time

Job summary

Tulane University in New Orleans is seeking a Student Administrative Aide I to support daily operations for the School of Science and Engineering. The role involves clerical tasks, data entry, event support, and marketing communications to promote programs and initiatives.

The student employee will work with faculty, staff, and peers, maintaining confidentiality, organizing records, and managing multiple tasks with professionalism and independence.

Qualifications

• Currently enrolled student at Tulane University.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, meet deadlines, and manage multiple assignments.
• Demonstrated professionalism and customer service orientation.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative and front desk support to faculty, staff, students, and visitors.
• Answer phones, monitor email communications, and respond to routine inquiries.
• Perform data entry, filing, scanning, and records management tasks.
• Assist with scheduling meetings, preparing materials, and coordinating events.
• Maintain office supplies and assist with department mail distribution.
• Update spreadsheets, databases, and departmental documents as needed.
• Create and assist in the development of social media content, marketing materials, and promotional communications to support School of Science and Engineering programs, events, and initiatives.
• Support special projects and other duties assigned by supervisors.
• Maintain confidentiality of student and departmental information.
• Assist with student engagement activities and School-sponsored events.

Skills

Communication skills

MS Office

Organization

Task prioritization

Professionalism

Teamwork

Education

Enrolled Tulane student

Tools

Social media tools

Marketing basics

Job description

Job Description

The Student Administrative Aide I supports the daily operations of the School of Science and Engineering by performing a variety of clerical, administrative, and customer service functions. The student employee assists with office management, data entry, event support, recordkeeping, communications, and marketing activities that contribute to the efficient operation of the School. This position requires strong organizational skills, attention to detail, professionalism, and the ability to work independently and collaboratively with faculty, staff, and fellow students.

Job Description

The Student Administrative Aide I supports the daily operations of the School of Science and Engineering by performing a variety of clerical, administrative, and customer service functions. The student employee assists with office management, data entry, event support, recordkeeping, communications, and marketing activities that contribute to the efficient operation of the School. This position requires strong organizational skills, attention to detail, professionalism, and the ability to work independently and collaboratively with faculty, staff, and fellow students.

Responsibilities

Please note: The School of Science and Engineering employs multiple Student Administrative Aides. Individual assignments may vary, and not all student employees will be responsible for every duty listed below. Responsibilities will be assigned based on departmental needs, office priorities, student skills and experience, and supervisor discretion.

• Provide administrative and front desk support to faculty, staff, students, and visitors.
• Answer phones, monitor email communications, and respond to routine inquiries.
• Perform data entry, filing, scanning, and records management tasks.
• Assist with scheduling meetings, preparing materials, and coordinating events.
• Maintain office supplies and assist with department mail distribution.
• Update spreadsheets, databases, and departmental documents as needed.
• Create and assist in the development of social media content, marketing materials, and promotional communications to support School of Science and Engineering programs, events, and initiatives.
• Support special projects and other duties assigned by supervisors.
• Maintain confidentiality of student and departmental information.
• Assist with student engagement activities and School-sponsored events.

Qualifications

• Currently enrolled student at Tulane University.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, meet deadlines, and manage multiple assignments.
• Demonstrated professionalism and customer service orientation.
• Ability to work independently and as part of a team.
• Previous administrative, office, or customer service experience preferred but not required.
• Experience with social media platforms and basic marketing or graphic design tools is preferred but not required.
• Must meet all university requirements for student employment eligibility.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .