Student Admin & Enrollment Specialist

Phoenix East Aviation, Inc.; Daytona Beach (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Phoenix East Aviation, Inc. is seeking a Student Administration Coordinator to manage administrative tasks, enrollment support, and billing activities with strict adherence to our standards.

The role requires handling consent forms, ETA accounts, badging, and TSA processes for international students. The successful candidate will demonstrate excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities while maintaining confidentiality in a dynamic

Qualifications

• 2 years of proven experience in an administrative or office management role.
• 2 years of proficient in Microsoft Office Suite and other relevant software.

Responsibilities

• Consent Forms Management: distribute and collect photo release and student consent forms; ensure forms are completed, filed and communicated to offices.
• Documentation Verification: assist with attendance confirmations and proof of funds letters for students.
• Badging: oversee the badging process for students and staff, including creating and issuing badges.
• ETA Account Management: create ETA accounts for new students and send login information; assist with ETA issues; process daily financial grounds.
• Enrollment Procedures: manage enrollment, badging, ETA setup, scanning documents, uploading photos and contact information; distribute books, materials and uniforms; upload documents to enrollment folder/ETA account.
• Student Vacation Requests: process and manage requests per institutional policies and DHS standards.
• Billing Assistance: assist with monthly billing; process material purchases, returns and refunds; track inventory.
• TSA: assist international students with TSA applications; create training events; comply with FTSP regulations; complete fingerprint forms and schedule appointments.

Skills

Multitask

Organizational skills

Confidentiality

Communication

Tools

Microsoft Office Suite

Job description

Phoenix East Aviation, Inc. is seeking a Student Administration Coordinator to manage administrative tasks, enrollment support, and billing activities with strict adherence to our standards.

The role requires handling consent forms, ETA accounts, badging, and TSA processes for international students. The successful candidate will demonstrate excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities while maintaining confidentiality in a dynamic