Student Accounts Specialist-(Part-time)

Providence College; College Station (TX); On-site; USD 23,000 - 33,000; Part time

Job summary

Providence College is seeking a part-time administrative assistant to support the Bursar’s Office with daily operations for ~25 hours per week. The role focuses on managing email inboxes, processing refunds and invoices, front desk coverage, and petty cash control, ensuring accuracy and policy compliance.

Ideal candidates have strong MS Office and Cashnet skills and excellent communication. The position requires a high school diploma, 1–3 years of related experience, and the ability to

Qualifications

• High School education or equivalent.
• 1-3 years related experience or equivalent combination of education and experience.
• Intermediate proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Intermediate proficiency using Cashnet system.
• Customer service-oriented.
• Excellent organizational and communication skills.
• Ability to learn new systems and processes.
• Attention to detail, time management, and ability to multi-task.

Responsibilities

• Manage Bursar and Refund email inboxes; respond to inquiries; process refunds and monthly invoice payments; ensure documentation and audit readiness (40%).
• Provide front office coverage during lunch periods and staff absences; answer calls; process mail; assist students, parents, faculty and visitors (35%).
• Monitor petty cash; reconcile cash and checks; research discrepancies; maintain financial records and support audits (25%).

Skills

Customer service

Organizational skills

Communication skills

Confidentiality

Education

High School diploma or equivalent

1-3 years related experience

Tools

Microsoft Office Suite

Cashnet system

Job description

Founded in 1917, Providence College (PC) is a premier Catholicliberal arts institution steadfastly committed to academicexcellence through a dynamic core curriculum, a distinctiveDevelopment of Western Civilization Program, and abundantexperiential learning opportunities. The only U.S. higher educationinstitution administered by the Dominican Friars, PC is committedto providing a variety of opportunities for intellectual, social,moral, and spiritual growth in a supportive environment. ProvidenceCollege believes that cultural and intellectual pluralism isessential to the excellence of its academic programs, and strivesto foster an academic culture and campus community reflecting theglobal environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’scapital city and is close to the many cultural and educationalofferings of Rhode Island’s “renaissance city.” Additionally,Providence is located an hour from Boston and just a few hours fromNew York City.

For years, Providence College has been recognized in the U.S.News & World Report “Regional Universities – NorthCategory” and has been commended by several other rankingpublications.

Overview

Provide administrative support to the Bursar’s Office/StudentAccounts in the day-to-day operations of the office. This is apart-time position with approximately 25 hours per week.

Duties and Responsibilities

1. Manage the Bursar and Refund email inboxes by responding tostudent and departmental inquiries in a timely and professionalmanner. Review, process, and post student refund requestsaccurately to student accounts while ensuring compliance withinstitutional policies and procedures. Process monthly invoicepayments to Brinks, verify billing accuracy, and maintainappropriate documentation to support timely payment processing andaccount reconciliation. (40%)
2. Provide front office coverage as needed, particularly duringlunch periods and staff absences, to ensure uninterrupted customerservice. Answer and direct incoming phone calls, process anddistribute incoming and outgoing mail, and assist students,parents, faculty, and other visitors with inquiries and requests.Deliver professional, courteous, and efficient support whilemaintaining a welcoming and service-oriented office environment(35%)
3. Monitor and maintain petty cash funds, ensuring accurateaccountability, security, and compliance with established financialpolicies and procedures. Perform cash and check reconciliation byverifying, posting, and endorsing payments accurately and in atimely manner. Research and resolve discrepancies, maintaindetailed financial records, and support audit and reportingrequirements to ensure the integrity and accuracy of cash-handlingoperations. ( 25%)

MARGINAL DUTIES:

1. Perform all other duties as may be required.

Education and Experience

• High School education or equivalent.
• One to three years of related experience or an equivalentcombination of education and experience.
• Intermediate proficiency with Microsoft Office Suite, includingExcel, Word, PowerPoint)
• Intermediate proficiency using Cashnet system.
• Customer service-oriented.
• Excellent organizational and communication skills required
• Ability to learn, communicate, and apply new systems andprocesses
• Excellent attention to detail, time management, and the abilityto multi-task in a fast pace-environment
• Excellent follow-through skills, highly organized, flexible,and attentive to deadlines and priorities
• Ability to maintain confidentiality

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this position. Reasonable accommodations maybe made to enable individuals with disabilities to perform theessential functions.

• Sitting in a normal seated position for extended periods oftime
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingersrather than with whole hand(s) or arm(s), for example, using akeyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER:

This job description indicates the generalnature and level of work expected of the incumbent. It is notdesigned to cover or contain a comprehensive listing of activities,duties, or responsibilities required of the incumbent. Incumbentmay be asked to perform other duties as required.