Part-Time Student Accounts Specialist

Providence College; College Station (TX); On-site; USD 23,000 - 33,000; Part time

Job summary

Providence College is seeking a part-time administrative assistant to support the Bursar’s Office with daily operations for ~25 hours per week. The role focuses on managing email inboxes, processing refunds and invoices, front desk coverage, and petty cash control, ensuring accuracy and policy compliance.

Ideal candidates have strong MS Office and Cashnet skills and excellent communication. The position requires a high school diploma, 1–3 years of related experience, and the ability to

Qualifications

• High School education or equivalent.
• 1-3 years related experience or equivalent combination of education and experience.
• Intermediate proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Intermediate proficiency using Cashnet system.
• Customer service-oriented.
• Excellent organizational and communication skills.
• Ability to learn new systems and processes.
• Attention to detail, time management, and ability to multi-task.

Responsibilities

• Manage Bursar and Refund email inboxes; respond to inquiries; process refunds and monthly invoice payments; ensure documentation and audit readiness (40%).
• Provide front office coverage during lunch periods and staff absences; answer calls; process mail; assist students, parents, faculty and visitors (35%).
• Monitor petty cash; reconcile cash and checks; research discrepancies; maintain financial records and support audits (25%).

Skills

Customer service

Organizational skills

Communication skills

Confidentiality

Education

High School diploma or equivalent

1-3 years related experience

Tools

Microsoft Office Suite

Cashnet system

Job description

Providence College is seeking a part-time administrative assistant to support the Bursar’s Office with daily operations for ~25 hours per week. The role focuses on managing email inboxes, processing refunds and invoices, front desk coverage, and petty cash control, ensuring accuracy and policy compliance.

Ideal candidates have strong MS Office and Cashnet skills and excellent communication. The position requires a high school diploma, 1–3 years of related experience, and the ability to